For all anticipated payments of funds from external entities, documentation should be submitted to Accounting. All invoices will be prepared and mailed by Accounting.
All special activity letters and printed brochures should clearly instruct recipients to mail registration forms and money to the Cashier's Office. A receipt will be generated and mailed to the payee. The registration form and a copy of the receipt will be forwarded to the activity director. All material requesting payments should be reviewed by the Assistant Vice President for Accounting prior to printing.
Anyone collecting money must utilize a Francis Marion University prenumbered receipt book. Receipt books should be obtained from the Cashier's Office several days in advance, and questions regarding collection procedures should be resolved at that time. The only exceptions are pre-approved and prenumbered tickets and certain departments that have in place alternative auditable procedures.
In any case where these guidelines are not followed, an "Explanation of Non-Adherence to Revenue Collection Guidelines" form must be completed and signed, and then submitted to the appropriate Vice President for approval.