BOARD OF TRUSTEES FOR FRANCIS MARION UNIVERSITY
Francis Marion University
Stokes Administration Building, Board Room
Friday, November 12, 2004 – 11:32 am – 12:23 pm
Mrs. Gail N. Richardson Mrs. Teresa Anderson
Chair Mr. James A. Brown, Jr.
Mr. Hal Campbell
Mr. William W. Coleman, Jr.
Dr. H. Randall Dozier
Mr. L. Franklin Elmore
Mrs. Melissa J. Emery
Mrs. Patricia Hartung
Mr. Kenneth W. Jackson
Mr. Alex Kiriakides, III
Mr. Robert E. Lee
Mr. George C. McIntyre
Mrs. Carolyn Shortt
Mr. W. C. Stanton
Mr. Robert W. Williams, Jr.
Mr. Larry Anderson, Chair, Fine Arts
Mr. Steve Argeris, Sports Writer, The State
Dr. Ken Autrey, Chair of the Faculty
Mr. Garry L. Ballard, Executive Director of Communications Services
Mrs. Janet R. Braddock, Executive Assistant to the President
Mr. Darryl Bridges, Dean of Students
Mr. James Brown, Student Government Association President
Ms. Julie Bush, Associate Provost for Enrollment Management
Dr. Fred Carter, President
Dr. Richard Chapman, Provost
Mrs. Elizabeth I. Cooper, Director of Community Relations
Ms. Angela Crosland, Reporter, Morning News
Mrs. Kim Davis, Human Resources Assistant – Employment
Mr. John P. Dowd, Vice President for Development/Executive Director of FMU Foundation
Mr. Larry Falck, Multi-Media Specialist
Dr. James R. Faulkenberry, Dean, School of Education
Dr. Gary W. Hanson, Vice President for Administration
Mr. Murray Hartzler, Director of Athletics and Men’s Soccer Coach
Mr. Michael Hawkins, News Writer, Sports Information Director
Dr. Joseph E. Heyward, Vice President for Student Affairs
Mr. Todd Hudak, News Editor, Writer
Dr. Mike Jordan, Professor of Psychology/Director of Institutional Research
Mr. John J. Kispert, Vice President for Business Affairs
Dr. Kenneth D. Kitts, Associate Provost
Mrs. Kelly Sellers, Director of Alumni Affairs
Mr. Brad Wofford, Director of Media Center
Mrs. Gail Richardson, Chair of the Board, called the meeting to order at 11:32 am. Mrs. Richardson noted for the record that media notification had been made in accordance with the Freedom of Information Act, and a quorum was present. She then asked Mrs. Jan Braddock to call the roll. Mrs. Richardson also noted that the following Board members have an excused absence: Mr. Ellen, Mr. Ervin, and Rep. Keegan.
Mrs. Richardson then brought the minutes of the August 6, 2004 Board Meeting to the Board for approval. Mr. Robert Williams made a motion that the minutes be approved. Mr. George McIntyre seconded the motion. The minutes received unanimous approval by the Board.
Academic Affairs and Shared Governance Committee:
Mr. Elmore reported that the committee heard a report from the Chair of the Faculty, Dr. Ken Autrey. Dr. Autrey reported that they have been busy with the new Nursing Program. Mr. Elmore mentioned that Dr. Sylvia Lufkin has been chosen as Chair of the Nursing Department. Dr. Chapman and Dr. Lufkin made a presentation to the Commission on Higher Education which approved Francis Marion’s administration of the nursing program. In academic year 2005-2006, Francis Marion University will have charge of the curriculum. In academic year 2006-2007, the first Francis Marion University nursing degrees will be awarded. The Faculty Senate is scheduled to review and approve the curriculum for the Department of Nursing on November 16, and it goes before the full faculty at the end of November. There have also been some minor curriculum changes in the Chemistry, Mass Communication, Fine Arts, and Professional Writing programs. The Faculty Senate has also been working on revisions to the Faculty Handbook which should be finalized in Spring 2005. In addition, the Faculty Senate has been working with the University Strategic Planning Task Force which is taking into account the School of Education, School of Business, and College of Liberal Arts Strategic Plans. This report will also be available in Spring 2005.
Mr. Elmore reported that the AAUP Forums will be reinstituted, which is an opportunity for those involved in faculty governance to have a question and answer session with other members of the faculty. Mr. Elmore also mentioned that the School of Education has once again started asking an alumnus of Francis Marion University to come and present a workshop. Mr. Brad Land, a novelist who authored a book entitled Goat has been asked to do a workshop. Also, the William C. Moran Lecture Series will be done once again beginning this spring.
Mr. Elmore reported that, for the fifth straight year, Francis Marion University has seen an increase in enrollment. For Fall 2004, the undergraduate enrollment was 3227, which is the largest undergraduate enrollment in eight years. Total enrollment for Fall 2004 was 3698, which is the largest total enrollment in five years. The number of applications and admissions increased for the sixth consecutive year. Of the 2160 applications received, 75% of those applications were accepted. Electronic applications also increased approximately 23%. For the fourth year, the Admissions Office held meetings across the state with guidance counselors which have been very successful. The second of four Open Houses scheduled for Fall 2004 will take place on November 13, and184 prospective students have registered to attend. Mr. Elmore also reported that the number
of scholarships awarded to students increased by 62 students. This current academic year, Francis Marion University has awarded over $24 million to students.
Mr. Elmore stated that Dr. Chapman gave a report to the committee noting that Dr. Jeff Lee was named Associate Dean of the School of Education. Dr. Kevin Lasher has been named Chair of the Political Science and Geography department. Also, Dr. Laurie Hunter has received an award from the Pee Dee Coalition for Domestic Violence. The Non-Profit Leadership Institute was awarded a $100,000 grant from the PSARAS Foundation. This grant will come as an annual gift of $25,000 for the next four years. Mr. Elmore also noted that Francis Marion University was the only University of the four who made application, to receive funding for a Center for Excellence. The amount of this funding is $700,000 over a period of five years.
Mr. Elmore noted that the tuition and fees at Francis Marion University remain the lowest in the state. He also mentioned that the Francis Marion University chapter of Beta Gamma Sigma, which is a business honor society, was recognized as a premier honor society for its superior level of membership in the last academic year. Mr. Elmore reported that the Teacher Cadet program is being reinstated. The School of Education is currently working with 13 high schools in the Pee Dee to institute the teacher cadet program. In this program, high school students who have a 3.0 and submit five letters of recommendation can take an introductory elementary education course at their high school which carries 2 hours worth of freshman level college credit. This will be a great recruiting tool for Francis Marion University.
Mr. Elmore stated that work continues to be done on the Honors Program. Also, a program called Connection to Success took place this fall. This is a program where Francis Marion University alumni and other business leaders hold two-day seminars for students to give them some first-hand insight into the business world. There were approximately 400 students who participated, and there were approximately 21 presenters.
Alumni Affairs Committee:
Dr. Dozier began his report by thanking Mrs. Libby Cooper and Mrs. Kelly Sellers for all of their hard work. Mr. Dozier noted that there are many upcoming events including the beginning of basketball season. On January 6, 2005, there will be an Alumni Advisory Board meeting. Another important event is the Alumni Appreciation Dinner, which is on February 3, 2005. Mr. Dozier also noted that Homecoming will be February 11 and 12. There has recently been an Alumni Membership Phone-A-Thon. In just two nights, there were 83 new members added to the Alumni Association. Mr. Dozier also stated that the on-line alumni directory will be available very soon.
Executive Affairs Committee:
Mrs. Richardson stated that the Executive Committee met, and there was no action taken.
Financial Affairs and Responsibility Committee:
Mr. Brown gave the committee report in Mr. Ellen’s absence. Mr. Brown reported that the audits for both Francis Marion University and the Francis Marion University Foundation have been completed by Rogers and Laban from Columbia. These reports have been sent to each Board member electronically, but a hard copy may be obtained from Mr. Kispert. Both the University and the Francis Marion University Foundation received a clean audit. The University’s federal programs were also reviewed, and the auditors found the University to be in compliance.
Mr. Brown brought Resolution 09-04, Salary Adjustment Due to Increase in State Health Insurance Rates, to the Board for approval. Mr. Brown stated that this would give all Francis Marion University classified and unclassified employees in permanent slotted positions an annual salary increase of $360 effective December 1, 2004 to relieve the burden of the increase in insurance premiums. Mr. Brown stated that the committee unanimously approved the resolution and would like to submit it to the Board for approval. The Board voted unanimously to approve the resolution.
Mr. Brown then brought Resolution 10-04, Revising Endowment Fund Loan, to the Board for approval. Mr. Brown stated that the committee unanimously approved the resolution, and would like to submit it to the Board for approval. The Board voted unanimously to approve the resolution.
Planning and Accreditation Committee:
Ms. Emery stated that she is very impressed with the way that all of the accreditation processes are being handled. Ms. Emery stated that Mr. Larry Anderson gave a report on the recent visit from the National Association of Schools of Theatre. The visiting team had two members who met with faculty, staff, and students. They also toured the University facilities and attended a theatre production. Mr. Anderson reported that the visit went very well. They are waiting for the written report, but no problems are expected.
Ms. Emery stated that Dr. Ron Faulkenberry gave a report on the recent visit from NCATE. This was a ten member team that visited. This visit went fine as well. Dr. Faulkenberry reported that the team only identified one weakness, and that was in the area of assessment and student tracking. Dr. Faulkenberry stated that this just reaffirms some of the changes that have already been implemented.
Ms. Emery also stated that the committee heard a report from Dr. Charlene Wages concerning the upcoming SACS visit. This schedule stretches to the year 2008. In November, the Faculty will elect a committee of five to join Dr. Wages and Dr. Mike Jordan, as well as two administrative appointees to begin working on the SACS visit. One unique difference this time is a Quality Enhancement Plan that each University has to incorporate and adopt. Unfortunately, there are no guidelines given by SACS as to what the Quality Enhancement Plan should encompass. One of the upsides of this is that the Quality Enhancement Plan looks toward the future rather than the past.
Ms. Emery also reported that the committee heard from Dr. Ken Kitts concerning the University Strategic Plan. A steering committee is now in the process of taking the strategic plans of the School of Education, School of Business, and College of Liberal Arts and merging these plans to compose a Strategic Plan for the University as a whole.
Ms. Emery concluded her report by thanking all of the people involved in the accreditation and strategic planning processes for their hard work
Student Affairs and Athletics Committee:
Mr. Brown began his report by introducing Mr. James Brown, the SGA President, who was in attendance at the meeting.
Mr. Brown stated that there have been recent renovations to the Smith University Center. There is a new sound system in the gym and a new video projection system in the commons area. Mr. Brown also stated that the floors and walls in the weight room have been padded.
Mr. Brown noted that plans are being made for the Martin Luther King Celebration in January 2005. Mr. Darryl Brides also noted that there has been an increase in attendance at student activities this Fall 2004 semester.
Mr. Brown stated that there were over 125 students participated in an Election Night Gathering in the University Center which was sponsored by Dr. David White.
Mr. Brown stated that Mr. Hartzler gave a report on the Fall athletic teams. The women’s soccer team was conference champions.
Mr. Hartzler stated that the Athletic Department has obtained an SGA grant this year which will allow them to have a person come in to speak to athletes concerning nutrition. He also mentioned that the Carolina Corporation Golf Challenge had it best year ever raising $20,019.
Mr. Brown concluded his report by mentioning that Homecoming is scheduled for February 7-12, 2005.
University Development Committee:
Mr. Williams reported that the Campaign for Excellence has exceeded its initial goal of $12 million by raising $17.4 million. The goal has now been raised to $20 million. There has recently been a verbal agreement of $450,000 which should come through by the end of the year. There is just under $2 million in outstanding proposals.
Mr. Williams also reported that in fiscal year 2003-2004, revenues for The Cottage were $39,456.50 and expenses were $19,145.85. This leaves a surplus of $20,310.65. Of this surplus, the Foundation distributed $14,217.46 to the University. The remaining $6,093.19 will be held in an account set aside to support The Cottage.
Mr. Williams noted that this year’s Non-Profit Leadership Class had 33 participants, 23 of those representing counties in the Pee Dee. He also stated that former Governor Jim
Hodges will lead the session on November 19. Mr. Williams also extended gratitude to Drs. Bruce and Lee Foundation for providing support to the No-Profit Leadership Institute.
Mr. Williams concluded his report by mentioning that Pee Dee Electric has donated 500 cameras to the University to give to Open House participants. Ms. Bush acknowledged how appreciative the University is of that gift and how much the participants are enjoying taking pictures.
Mrs. Richardson asked Mr. McIntyre to give a report from the Athletic Study Committee. Mr. McIntyre noted that at the May Board meeting, Dr. Carter had appointed a special committee to study the athletic department and athletic programs at Francis Marion University. The committee is comprised of Dr. Joe Heyward, Mr. Wayne Huggins,
Dr. Robert Moore, Ms. Deborah Wall, Mr. Murray Hartzler, and Mr. George McIntrye as Chairman. The committee met monthly throughout the summer and fall months.
Mr. McIntyre stated that there were three areas that Dr. Carter wanted reviewed: 1) the current divisional status of the Francis Marion University athletic programs, 2) the current conference affiliation of the Francis Marion University athletic programs, and 3) the current mix of sports offered at Francis Marion University. In addition, areas such as operational budgets, scholarship budgets, facilities, and staffing issues were reviewed. In September and October, the committee came to meet with Dr. Carter and other senior staff members to review the findings of the committee. With the concurrence of all involved, Mr. McIntyre stated that he is reporting the following recommendations to the Board members: 1) The University should explore moving its athletic programs from the NCAA Division II status to NCAA Division I status. This should initially be accomplished by petitioning to the NCAA as soon as possible to change the men’s golf and women’s soccer programs to Division I status. After this is successfully accomplished, a period of transition and evaluation for these two programs will occur, with the intention of eventually moving all programs to Division I status. This evaluation and transition period will allow the University additional time to upgrade facilities and enhance the operational budgets of all programs to be competitive at the Division I level. 2) The committee recommends that the University remain in the Peach Belt Conference during this time, but also explore other conference affiliation opportunities which are consistent with the changing status, 3)The committee recommends that the University should continue to support fourteen athletic programs, seven for men’s sports and seven for women’s sports.
Mr. McIntrye stated the committee is not asking that the Board take any actions at this time on the recommendations given. The committee recommends that the Board receive this as information at this meeting. He also recommended that the Board refer the information back to Dr. Carter and the committee for further study and recommendations.
Mrs. Richardson then stated that the Board would receive this as information, and ask that Mr. McIntyre, Dr. Carter, and the rest of the committee continue their review of these areas and bring another report to the Board at the February 2005 meeting.
Dr. Carter stated that he would like to speak briefly on five different areas. The first is the action taken by the Board to give a salary increase to employees to help buffer the increase in insurance premiums. He stated that this salary adjustment is most important to those employees who have the lower incomes. He commended the Board for their action on this issue. The second area that Dr. Carter addressed is the strengthening of academic programs. This includes not only adding the nursing programs, but also the continuing accreditation processes. The third area Dr. Carter talked about is elevating the athletic programs. Dr. Carter noted that the athletic program has consistently won Conference Championships, has consistently participated in the NCAA Division II finals, and even won a few National Championships. Dr. Carter said that what is even better is that the athletes excel in the classroom as well as in sports. Therefore, is certainly makes sense to move to NCAA Division I status as long as it in no way jeapordizes the strength or commitment of resources to academic programs. The fourth area Dr. Carter spoke on is fundraising. Dr. Carter said the success of our current fundraising endeavors sets the stage for planning of future fundraising efforts. Dr. Carter then spoke about future renovation and construction on campus. Dr. Carter stated this includes the new nursing building, a new student activity center, an addition to The Villas, buildings for the School of Business and School of Education, and the Center for the Child. Dr. Carter stated that all of the projects will present exciting and challenging times for the University.
Dr. Carter concluded his report by commending the Board members for all of their hard work and willingness to work together. He stated that Francis Marion University has the finest Board of Trustees in the state of South Carolina.
No executive session needed.
Before closing the meeting, Mrs. Richardson made reference to several awards that have been given recently. Dr. Carter recently received the Governor’s Award in the Humanities. Mr. Robert Williams was honored with the naming of the Robert W. Williams Interchange in September. Mrs. Richardson also noted that Mr. Frank Elmore has been selected by his peers to be included in The Best Lawyers in America 2005-2006. Also, in late October, the University announced the funding of the Hugh K. Leatherman Chair in Public Service. The recipient of the endowed chair is recommended by the Provost and appointed by the President. The first recipient of the Hugh K. Leatherman Chair in Public Service is Dr. Charlene Wages. Mrs. Richardson stated that it was most fitting that this Chair honor Senator Leatherman because of all he has done for the University and South Carolina.
Mrs. Richardson then asked Mrs. Hartung to convene her Nominating Committee which also includes Mr. Coleman and Mr. Lee. She asked that the committee prepare a proposed slate of candidates to bring to the February meeting. Voting will take place at the June meeting.
Mrs. Richardson concluded her statements by asking the Board to mark the following dates on their calendar:
December 18, 2004 Fall Commencement
February 4, 2005 Board Meeting
May 7, 2005 Spring Commendement
The meeting was adjourned at 12:23 pm.
Teresa C. Anderson