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Minutes

BOT Minutes June 15, 2012

BOARD OF TRUSTEES FOR FRANCIS MARION UNIVERSITY

Francis Marion University

Ervin Dining Hall, Hendrick Room

Friday, June 15, 2012 – 11:30am –12:15 pm

 

Presiding:                                                        Present:

Dr. H. Randall Dozier                                   Mr. Bradley R. Boles

Chairman                                                        Mr. James A. Brown

                                                                          Mr. William W. Coleman

                                                                          Ms. Melissa Emery

                                                                          Mr. R. Tracy Freeman

                                                                          Mr. William Edward Gunn

                                                                          Mr. Kenneth W. Jackson

                                                                          Mr. Robert E. Lee

                                                                          Mr. George C. McIntyre

                                                                          Mr. Timothy F. Norwood, Sr.

                                                                          Dr. Kevin O’Kelly

                                                                          Mrs. Gail Ness Richardson

                                                                          Mr. W.C. Stanton

                                                                                                                                                

Others Present:

Mr. D. Keith Best, Professor of Theatre Arts

Mr. Darryl L. Bridges, Vice President for Public and Community Affairs

Dr. L. Fred Carter, President

Dr. Richard Chapman, Provost

Ms. Angela R. Crosland, Public Information Coordinator

Mr. Jay Dowd, Vice President for Development/Executive Director of FMU Foundation

Mr. Daniel Dukes, Legislative Liaison

Mr. Larry Falck, Media Production & Web Design Coordinator

Dr. James R. Faulkenberry, Dean, School of Education and Professor of Education

Dr. Rebecca Flannagan, Chair of the Faculty and Professor of English

Ms. Shanae Giles, Morning News

Mr. A. Glen Gourley, Jr., Professor of Theatre Arts and Speech – Directing

Mr. Murray G. Hartzler, Director of Athletics

Mrs. D. Ashley Jacobs, Executive Assistant to the President

Mr. Jay Kispert, Vice President for Business Affairs

Dr. Peter King, Associate Provost for Academic Affairs and Enrollment Management

Dr. Jeannette Myers, Assistant Provost and Director of Graduate Programs

Mr. Tucker Mitchell, Regional Editor of Morning News

Dr. Barry O’Brien, Dean of the School of Business and Associate Professor of Economics

Mrs. Teresa J. Ramey, Vice President for Student Affairs

Mr. Cody Simpson, SGA President

Mr. Julian M. Young, Director of Alumni Affairs

Dr. Charlene Wages, Vice President for Administration

 

Dr. H. Randall Dozier called the meeting to order at 11:30 am. He then asked Mrs. Ashley Jacobs to call the roll. Dr. Dozier noted for the record that media notification had been made in accordance with the Freedom of Information Act, and that a quorum was present.

Dr. Dozier presented the minutes of the March 2, 2012 Board Meeting to the Board for approval. Mrs. Gail Richardson made a motion for the minutes to be approved. The motion was seconded by Mr. Tracy Freeman. The minutes received unanimous approval by the Board.

Executive Affairs Committee:

Dr. Dozier noted that the Executive Committee met but no action was taken.

Academic Affairs and Accreditation Committee:

Mrs. Gail Richardson began by reporting that Trustee Gunn represented the Board in Ecuador at the dedication of the Wildsumaco biology field research station. She stated that Professor Travis Knowles of the Department of Biology had arranged a partnership between FMU and UNC – Wilmington.  This partnership made possible the Wildsumaco research station in Ecuador that will be used by the FMU students and faculty.  Mrs. Richardson then introduced the new Faculty Chair, Dr. Rebecca Flannagan. Next, she reported that three new McNair Scholars have been chosen and will enroll as new freshmen during Fall 2012.  She noted that the McNair Scholarship is the highest scholarship given at FMU. McNair Scholars receive full tuition and the opportunity to study abroad.  She also reported that there are 14 Patriot scholars this year and she noted that last year there were only 4.

Mrs. Richardson observed that there are nine programs that have re-accreditation cycles, and the School of Education’s NCATE re-accreditation will take place during Fall 2012. She also announced that Dr. Polly Haselden of the School of Education won the CHE’s statewide Service Learning Award. 

Lastly, Mrs. Richardson presented Resolution 04-12, “Resolution for the Approving a Revised Mission Statement for Francis Marion University.”  Dr. Dozier moved approval of Resolution 04-12. The motion was seconded by Mr. Tracy Freeman. The Resolution received unanimous approval by the Board.

Development and Alumni Committee:

Mr. Tracy Freeman reported that the NPLI completed its tenth year of operation in April of 2012. The annual alumni workshop was held in March 2012 and the feedback was that it was timely information. He announced that the Rural Leadership Institute completed its first year in May, 2012. Graduates represented the following counties: Chesterfield, Clarendon, Lee, Sumter, Marlboro, and Williamsburg. He noted that the groups are now working on projects that were defined by each community.

Mr. Tracy Freeman also reported that the FMU Foundation met on May 26, 2012. The Board welcomed Mr. Rob Berger to fulfill the slot vacated by Mr. Jim O’Loughlin. The Executive Committee Officers are as follows:

Buddy Brand, Chairman

Toy Nettles, Vice Chairman

Jane Huggins, Secretary/Treasurer.  

Next, Mr. Freeman reported that the Francis Marion University Foundation Invitational Golf Tournament was held on March 9, 2012 at the Country Club of South Carolina and was successful. Then, he gave a Konduros Fisherman Fund update. The Konduros Fishermen Fund sponsored holiday events for the Pee Dee and Columbia area. The organizations that received holiday grants were: Lighthouse Ministries, Cumberland United Methodist Church, Door of Hope Christian Church, Greater Faith World Outreach, Midlands Housing Alliance and Francis Marion University. Mr. Freeman then reported that during the fall grant cycle, the Konduros Fishermen Fund supported the Rachel Hodges Leadership Institute which is an American Red Cross program and the Durant Children’s Center which is a Pee Dee Coalition program,. During the spring grant cycle, the Konduros Fishermen Fund sponsored the Jubilee Academy in Columbia, SC.

Alumni Affairs Report:

Mr. Tracy Freeman reported that in March 2012, members of the Student Alumni Association were involved with other organizations on campus to participate in social awareness programs such as the Great American Cleanup sponsored by local affiliate Keep Florence Beautiful, Adopt-a-Street on Freedom Boulevard, and the Arts International Festival. He then reported that in April 2012, the SAA Pinning Ceremony and the election of officers for academic year 2012-2013 was held in Lowrimore Auditorium followed by a reception. Three members received the “Pride of the Patriot” award at Student Awards Day. The “Pride of the Patriot” recipients were Julia Nwanegwo, Cody Simpson, and Kerry Smith. The SAA Member of the Year Award was presented to Ms. Tiara King. Mr. Freeman then announced that commencement was on May 5, 2012 followed by a reception in The Cottage for graduates and their guests. Also, in June 2012 the Alumni Association Board of Directors meeting was held in The Cottage. During the June 2012 Freshmen Orientation, the SAA sponsored an ice cream social in the University Center.

Mr. Freeman then updated the Board about the Alumni Association Board of Directors. The Alumni Association Board of Directors Executive Committee met in early June 2012 and the Alumni Association Board of Directors will have its final meeting of the academic year later in June. They will celebrate members who have served their three year terms and elect a slate of new members whose terms begin in September 2012. Members finishing their terms include: Mr. Darrell Conner, Mrs. Rachel Gainey, Mr. Jeremy Groom, Mr. Matthew Reich, and immediate past-president, Mr. Paul Seward, Mr. Richard Warrin will finish his first three year term but agreed to serve another full term. Officers for the academic year 2012-13 are as follows:

Mr. James Harrell, President

Ms. Mari Kaye Haney, Vice President/President-Elect

Mr. Brian Kelley, Secretary

Financial Affairs and Facilities Committee:

Mr. George McIntyre began by referring to the quarterly budget summary and noted that the University had completed over 92% of the fiscal year. He reported that we have received about 99% of our revenue and the only revenue left to be collected is summer school revenue which is reflected in the general fund at $661,000 dollars. Mr. McIntyre then thanked Vice President for Financial Affairs, Mr. Jay Kispert, and his staff for their work in managing the budget this year.  Mr. McIntyre reported that the headcount for this year remains stable. Also, it is projected that there will be a 2% increase of students receiving financial assistance in the upcoming year.

Next, Mr. McIntyre presented Resolution 05-12, “Resolution for University Budget Approval.” He noted that FMU is in an unusual situation in that the University is proposing a budget while the General Assembly is debating the State budget. The current budget proposal reflects a 3% increase in Student Fees. He noted that the Board feels that this is a modest increase considering that the national Higher Education Price Index is at 2.3% and rising. The university has additional fuel costs that are 13% higher than last year. The opening of the Performing Arts Center and the Athletic Complex will cause increases in utilities.  There will also be an increase in employer benefits. He then noted that FMU’s fee structure is still in the bottom one-third of four year state institutions in South Carolina. Even in the lower fee structure, FMU continues to expand including enhancing the Physical Plant and improving Student Life. Mr. McIntyre then made a motion for the approval of Resolution 05-12. Mr. Robert Lee seconded the motion. Resolution 05-12 received unanimous approval by the Board.   

Next, Mr. McIntyre gave a facilities update. At the Griffin Athletic Complex, the baseball, softball and soccer fields are completed and fully operational. The contractor is completing his final list of items that were identified by the architect and should be completed by June 22, 2012. The field house is substantially complete with all systems working and furniture installed. The HVAC system is being cleaned out to get ready for the re-certification process. Coaches and players will be able to occupy the building in early July 2012. Site work is being completed with only minor work left. Road work is complete with marking and striping being completed on June 22, 2012.  The new Office Services building will be built between the Stanton Computer Center and the Fine Arts Center. Plans for the Office Services building have been submitted to the Office of the State Engineer for reviewing comments. Once the comments come back, FMU can address them and then put it out for bid in late July 2012. Construction is expected to begin in September 2012 and be completed by August 2013. The building will be approximately 4,000 square feet. It will have an open floor plan and contain a mail distribution center, creating services center and rear paper storage area with a loading dock. The building will also include three staff offices, restrooms and a small employee break area.

Mr. McIntyre then reported that maintenance needs are continuing to be addressed such as roofing, HVAC systems, repairs and replacements campus wide. Other cosmetic renovations are occurring in the Hyman Fine Arts Center and the Smith University Center. Also, a proposal has been made to separate the weight room from the fitness center on the second floor of the Smith University Center. The renovation will begin by removing ceiling tiles and installing new light fixtures in June 2012. New carpet and tile will be installed in the commons area soon.  A local contractor has been scheduled to do lab renovations. There will be some renovations done in the Rogers Library. Plumbing and draining issues will be addressed over the summer of 2012. New campus signage will be installed; 30 banners will be placed on light poles along Patriot and Alumni Drive.  Student Housing repairs and upgrades will continue over the summer with painting, wall repair, lighting fixtures, and carpeting. Lastly, Mr. McIntyre reported that the Florence Redwolves will use the FMU Athletic Complex.

Student Affairs and Athletics Committee:

Mr. Eddie Gunn began his report by giving a Student Affairs update. The Career Fair hosted over 50 employers and received positive reviews from employers and faculty. Four students were offered interviews the same day. Summer camps began on May 15, 2012 and will last until July 27, 2012. Student Affairs hosted two webinars, one of which was Student Financial Literacy and the other was the Retention of Men in Higher Education. Mr. Gunn then announced for the Board to mark their calendars for Freshman Move-In Day on August 18, 2012, and he invited all of the Trustees to attend.  

Mr. Gunn then reported that the committee heard from SGA President, Mr. Cody Simpson. The  SGA has been involved with Student Leadership Conference:  The Blueprint for Success. The SGA was also involved with the State Student Legislature in Myrtle Beach, SC back in the spring of 2012.  He noted that FMU is one of two Universities in the state that have delegations in all three branches of student government. Mr. Gunn then announced that Mr. Cody Simpson was re-elected for another term as SGA President and that Mr. Simpson is looking at increasing student involvement in the elections by going to electronic voting.  

Mr. Eddie Gunn then gave an Athletics report. He began by stating that the GPA for all FMU students was 2.39 versus 2.84 for all student athletes. Then he reported that the Athletic fundraising dollars totaled $205,769 for this year and was the highest amount raised in five years. Next, Mr. Gunn made some announcements about the FMU baseball and softball teams. The FMU Baseball team ended 2012 with a 40-18 record, a national top 10 ranking, a fourth year straight appearance in the NCAA Division II tournament, and they reached the regional title game for the third consecutive season. The FMU women’s softball team finished 2012 with a 31-20 record which was the program’s twelfth 30-win campaign in the past 15 seasons. Then, Mr. Gunn gave some updates about the FMU tennis and golf teams. The FMU women’s tennis team finished with an 18-4 record, a top 10 national ranking, and it was the program’s sixth NCAA national tournament bid in the past seven seasons.  The Men’s tennis team ended its season with a 10-7 record, a top 10 national ranking, and it was the program’s 16th appearance in the NCAA tournament over the past 18 years. The golf team concluded its 2011-12 season with a 98-92-4 record, including seven top 10 finishes in 11 events.  

Then, Mr. Gunn made some additional announcements: There were 14 student-athletes inducted into the university’s chapter of Chi Alpha Sigma, the National College Athlete Honor Society. Also, Mr. Frank L. Pitt was hired as the new head coach for women’s soccer. Mr. Pitt was an associate head coach at Kennesaw State University for 10 seasons. In addition, long-time athletic trainer, and Francis Marion graduate, Mr. Marion “Spyder” Webb retired. Lastly, FMU signed a contract with the Florence Redwolves to play last 11 games in Sparrow Stadium.

President’s Report:

Dr. Carter began his report by thanking the Board for their support on the tuition increase. This budget contains a number of mandates that will push some of those costs down to agencies. FMU’s share of the Employee Retirement contributions will be either 1% - 2% depending on which version of the plan is adopted. Pay increases are included in the plan and the state pay increase will require FMU to bear 65% of the cost. Utilities have increased at FMU appreciably over the past year, which is a big part of what has raised the Higher Education Price Index by 2.3%, and fuel costs have gone up about 13%. The cost to the institution exceeds the 3% increase, but we are absorbing many of those costs with other reductions in the budget. He affirmed that the University will double its efforts to raise funds for need based scholarships to ameliorate some of the hardships that FMU students will face with that increase.

Dr. Carter then updated the Board about University curricular issues. He stated that the Nurse Practitioner program is ready for implementation. FMU has the funding and now the university is in the final stages of recruiting faculty for this program. Thirty-two students will be admitted in January 2013. Dr. Carter also stressed how pleased everyone is with the support the University has received from the Bruce and Lee Foundation, Carolinas Hospital and McLeod Health. He then reported that the discussions about bringing third and fourth year medical students to Florence as a regional branch campus for the USC Medical School have been going very well. Drs. Bruce and Lee Foundation and McLeod have brought in a couple of consultants to talk with FMU and other partners about how such a program might be developed. The program would place between 25-40 medical students per class at Carolinas and McLeod to complete their last 2 years of medical school.  Dr. Carter then gave an update about the Pee Dee Health Education Partnership. The PDHEP was created over three years ago and includes the CEOs of McLeod, Carolinas, Dr. Harris Pastides, USC President, and the President of FMU. They met last week and voted to proceed with a feasibility study to look at the prospects of bringing those third and fourth year medical students to Florence in fall of 2014. Each member of the PDHEP will have a representative on a working committee to do that feasibility study and they will hire some external consultants to lead them through the process. Dr. Carter announced that he appointed the Provost, Dr. Richard Chapman, to this committee and that Dr. Chapman will serve as chairman of the effort.  Dr. Carter hopes that we will have a report from the feasibility group by October 2012 and will bring and update to the November 2012 Board meeting.

Dr. Carter then gave an Engineering Program update. He asked the Board to recall that there was a feasibility study done last year by a group comprised of  Dr. King, Dr. Peters, Dr. Peterson, and Dr. Fitzkee.  Dr. King has engaged the services of a nationally recognized consultant who will work with FMU on framing the curriculum next year. Then they will take that curriculum proposal to the faculty in the fall and hopefully bring the program approvals to the Board at the February 2013 meeting. The program should be submitted to CHE by about June of 2013 with the expectation that we would have our Engineering program in place by January of 2014.

Next, Dr. Carter brought the Board up-to-date on the Physician’s Assistant Program. Dr. Carter and the Provost will meet with USC’s President, Dr. Pastides and USC’s Provost, Dr. Amiridis to begin discussions about how they might structure the PA Program along the lines of a joint program offered by the two institutions. On a similar topic, Dr. Carter noted that FMU has been engaged in discussions with the Clemson experiment station and NESA on the possibility of looking at an agri-business initiative. There are many agricultural programs in the state, and generally those are dominated by the land grant institutions such as Clemson and SC State. FMU has no interest in supporting an agricultural program, but the University is surrounded by the counties in the Pee Dee all of whom are heavily reliant on agriculture to sustain their way of life. There have been discussions about whether or not FMU should take a serious look at agri-business as one of the University’s specializations.  Dr. Carter reported that he and the Provost will engage the Business School Dean, Dr. Barry O’Brien and the Biology Department Chair, Dr. Ann Stoeckmann, in discussions about such a program.

Dr. Carter then reported that everyone is excited about hosting the Florence Redwolves in the FMU Athletic Complex. He stated that when he was hired 13 years ago, the Board told him to engage the community and make Francis Marion University the hub of the Pee Dee. Hosting the Redwolves is simply a continuation of that effort. He noted that the Kevin and Donna Barth have worked hard to bring quality baseball to this area every summer and that Florence was about to lose the Redwolves if they did not find a better stadium site to accommodate them. It is a natural fit for the University to have them play in the Griffin Stadium. The immediate advantage to FMU is that it will bring thousands of people to the University who likely would not come on this campus otherwise. Also, it will bring thousands of young men and women under the age of 18 and acquaint them with the University.

Dr. Carter also announced that the Performing Arts Center finished the first year in the black. He stated that initially we thought the PAC would have to be subsidized by up to $250,000 dollars a year for the first two to three years, and now it appears that will not be necessary.  He noted that in a couple of weeks he will make an announcement about the official year-end financial report for the PAC, and also preview shows and events for next year. Dr. Carter thanked Mr. Darryl Bridges and Ms. Laura Sims for making the PAC’s first year successful. Dr. Carter ended his report with an overview of the upcoming August Board Meeting.

Unfinished Business

No unfinished business.

New Business

Dr. Dozier announced to online or television viewers of the board meeting that the majority of the work that goes into the Board meetings is done prior to the formal meeting in committee meetings that are always open to the public.

He then announced to the Board that it is time for the President’s evaluation and asked them to submit their comments or input formally. Dr. Charlene Wages added that the President’s evaluation is due to the State Head Agency in mid-August 2012. Dr. Dozier asked the Board to send the evaluations via email to either him or Dr. Wages so they may forward them to the Agency.

Dr. Dozier then asked the Board to start thinking about the nominating committee for the officers of the Board for 2013-15.  He asked that if anyone is interested in being on the Nominating Committee or being an officer to forward their request to him. The Nominating Committee will meet in the fall and present a slate of officers to the Board at the March 2013 meeting. Then they will vote on the new officers in June of 2013.

Dr. Dozier entertained a motion to adjourn. Mr. McIntyre made the motion and Mr. Ken Jackson seconded it. The Board adjourned at 12:15 pm.

 

Respectfully Submitted,

 

 

L. Franklin Elmore

Secretary

 

Last Published: September 12, 2013 2:35 PM
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