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Minutes

February 20, 2004
Minutes
BOARD OF TRUSTEES FOR FRANCIS MARION UNIVERSITY
Francis Marion University 
The Cottage, Hendrick Dining Room
Friday, February 20, 2004 – 11:28 am – 12:12 pm


Presiding:
Mr. Ken Jackson, Vice Chair


Present:
Mrs. Gail Richardson, Chair
Mrs. Teresa C. Anderson
Mr. James A. Brown, Jr.
Mr. William W. Coleman, Jr.
Dr. H. Randall Dozier
Mr. William M. Ellen
Mr. L. Franklin Elmore
Mrs. Patricia Hartung
Mr. Alex Kiriakides, III
Senator Hugh K. Leatherman, Sr., Member Emeritus
Mr. George C. McIntyre
Mr. W. C. Stanton
Mr. Robert W. Williams, Jr.

Others Present

Mr. Garry L. Ballard, Executive Director of Communications Services
Mrs. Janet R. Braddock, Executive Assistant to the President
Mr. Darryl Dridges, Assistant Vice President for Student Development
Ms. Julie Bush, Associate Provost for Enrollment Management
Dr. Fred Carter, President
Dr. Richard Chapman, Provost
Mrs. Elizabeth I. Cooper, Director of Community Relations
Ms. Angela Crosland, Reporter, Morning News
Mrs. Kim Davis, Human Resources Assistant -- Employment
Mr. Daniel Dukes, Legislative Liaison for Francis Marion University and College of Charleston
Mr. Scott Faulkenberry, Executive Director University Development and FMU Foundation
Dr. Gary W. Hanson, Vice President for Administration
Mr. Murray Hartzler, Director of Athletics and Men's Soccer Coach
Dr. Joseph E. Heyward, Vice President for Student Affairs
Mr. Todd Hudak, New Editor/Writer
Dr. Mike Jordan, Director of Institutional Research
Mr. John J. Kispert, Vice President for Business Affairs
Dr. Kenneth D. Kitts, Associate Provost
Mrs. Kelly Sellers, Director of Alumni Affairs
Dr. Charlene Wages, Chairperson of the Faculty

Mr. Ken Jackson, Vice-Chair, called the metting to order at 11:28 am.  Mr. Jackson states that he was conducting the meeting because Mrs. Gail Richardson, Chair, has laryngitis.  Mr. Jackson noted for the record that media notification had been made in accordance with the Freedom of Information Act.  He also noted that a quorum is present.





Mr. Jackson asked Mrs. Jan Braddock to call the roll.

Mr. Jackson then asked the Board of there were any corrections that needed to be made to the minutes of the November 21, 2003 meeting.  Mr. Robert Williams made a mation that the minutes be approved.  Mr. Jimmy Brown seconded the motion.  The minutes received unanimous approval by the Board.

Academic Affairs and Shared Governance Committee:

Mrs. Trish Hartung reported that the committee heard a presentation by Dr. Janis McWayne and Dr. Peter King on a program that they have implemented called "Walk This Way."  This is a wellness program for faculty and staff of the University, and there are 150 participants.  It is a research project in which there are monthly health programs for the participants to attend.  Also, the participants wear a pedometer to monitor their daily activity.  This program is designed to help the participants become more aware of how increased physical activity can lead to better health.

Mrs. Hartung also stated that the committee heard a report from the Chair of the Faculty and the Provost.  One particular faculty member, Mr. Philip Gardner, has received the Southeastern Writing Center Association Award for 2004.

Mrs. Hartung stated that Ms. Julie Bush, Associate Provost for Enrollment Management, reported that as of February 13, headcount of students for the Spring 2004 semester is 3000.  There were 1592 freshmen that applied for Spring 2004, and 1079 were accepted.  The Enrollment Management staff has been very busy recently because they have been in the process of moving to another office location in the Stokes Administration Building.  They have done an exceptional job of making the move very smooth while keeping up with their regular duties.

Alumni Affairs Committee:

Mr. W. C. Stanton reported that there were two very special guests at the committee meeting this morning.  The guests were Ms. Jennifer Higgins, President of the Student Alumni Association, and Ms. Cathy Lee, President of the Alumni Association.  The committee discussed the Homecoming activities, which are scheduled for February 27 and February 28, 2004.  Mr. Stanton noted that brochures on Homecoming were given to each Board member.  The Student Alumni Association is very active on campus.  They had a Valentine's Bake Sale and raised double the money that they did last year with this event.  Ms. Cathy Lee reported on events that the Alumni Association is planning.  They will be hosting alumni gatherings at The Cottage.  They will be sponsoring FMU Alumni Days at businesses with a high concentrtion of FMU graduates.  Two businesses that fall into this category are ACS Technologies and McLeod Regional Medical Center.  Mr. Hal Campbell, head of ACS Technologies, was awarded the Outstanding Alumnus for 2004 at the Alumni Appreciation Dinner on the evening of February 19.  McLeod Regional Medical Center is the largest employer in Florence County, and the Secretary of the Board, Mrs. Teresa Anderson, is an executive at McLeod.

Mr. Stanton concluded his report with some interesting facts about graduates from Francis Marion Unviersity.  The largest number of students to graduate in an academic year was 653 graduates in 1993-94.  Of these 653 graduates, 431 were from the Pee Dee area.  Mr. Stanton noted that the counties that comprise the Pee Dee area are Chesterfield, Darlington, Dillon, Florence, Marion, and Marlboro.  Mr. Stanton also states that in the academic year 2002-2003, 82% of FMU students received some type of financial assistance, totaling $21.5 million.  He also reported that as of May 2003, Francis Marion University has a total of 14,060 graduates.  Of these 14,060 graduates, 10,285 reside in South Carolina and 7,842 reside in the Pee Dee area.  For Fall 2003, there were 2,869 full-time undergraduate students.  Of these 2,869, 1436 were from the Pee Dee area and 2,682 were from South Carolina.  Mr. Stanton reminded the Board that one FTE is equivalent to one student taking a course load of 15 credit hours during a semester, and FTE is part of how our funding is determined.  Mr. Stanton also reported that in Fall 2003, there were a total of 228 part-time undergraduate students.  Of these 228, 182 were from the Pee Dee area and 220 were from South Carolina.  Mr. Stanton noted that these facts indicate that the University is adhering to its mission of educating the people of South Carolina, especially the Pee Dee area.

Executive Affairs Committee:

Mr. Jackson reported that the committee met and no action was taken.

Financial Affairs and Responsibility Committee:

Mr. George McIntyre reported that the committee rviewed the budget summary and determined that the University is in stable financial condition at this point in the budget year.  There is a surplus of revenue due to increase in enrollment.  At this time, the University is at 57% of expenditures.  This puts us slightly under budget at this time, but we are on target and in good shape at this particular time of the budget year.

Mr. McIntyre then brought two resolutions that were passed unanimously by the committee to the Board for approval:

The first resolution is 01-04 Adjustment of Housing Fees.  Mr. McIntyre stated that this adjustment is necessary because there is a need to create a revenue stream to retire bonds in relation to the new student housing project that is underway.  Mr. McIntyre also noted that we would also be working on retiring existing bond debt.  Mr. McIntyre stated that the committee did a survey, and these proposed housing fees are still very economical in comparison to other universities in the state.  Mr. McIntyre made a motion for Board approval of the resolution.  Mr. Williams seconded the motion.  The resolution received unanimous approval by the Board.

Mr. McIntyre stated that it appears we will get a Triple A rating on the bonds, which will save the University interest charges throughout the term of the bond issue.  Mr. McIntyre thanked the University administration for their help in making that possible.

The second resolution is 02-04 Approval of Management Agreement for Operation of Student Housing Facilities.  This resolution is concerning the University entering a management agreement with Capstone Management Company for privatization of the new and existing housing.  Capstone Management Company has extensive experience in the area of student housing, managing appromixately 34,000 beds of student housing throughout the United States.  This will enhance current student life as well as meet future student life needs.  Mr. McIntyre also noted that this resolution gives the President of the University the authority to review and approve on behalf of the University the student housing management agreement.  Mr. McIntyre made a motion for Board approval of the resolution.  Mr. Coleman seconded the motion.  The resolution erceived unanimous approval by the Board.

Mr. McIntyre also noted that the Real Estate Foundation Board would be meeting on February 25 to review the lease document, loan document, and management agreement document for approval.

Planning and Accreditation Committee:

In Mr. Robert Lee's absence, Mrs. Teresa Anderson gave this committee report.  Mrs. Anderson reported that Mr. Larry Anderson, Chair of the Department, reported on the accreditation efforts for the Department of Fine Arts.  There are two parts to this accreditation process.  The first step in the process is a self-study, and the second is an on-site visit.  The on-site visit will last approximately two days.  Mr. Anderson stated that he anticipates no problems with the accreditation process.  Once this accreditation is received, it will be ten years before this process has to be repeated.

Mrs. Anderson then stated that Dr. Ken Kitts, Associate Provost, reported on the progress of the Strategic Plan.  Dr. Kitts reported that the School of Business has completed their Strategic Plan.  The School of Education is very near completing their Strategic Plan.  The College of Liberal Arts is making great progress on its Strategic Plan.  Dr. Fred David's model for the Strategic Plan is being used, and 124 possible objectives have been identified for inclusion in the plan.  The faculty will be surveyed next week in hopes to priortize these items.  Once this is completed, Dr. Kitts and Dr. Mike Jordan will provide a summary to be reviewed by the faculty.

Student Affairs and Athletics Committee:

Mr. Coleman stated that the committee heard a report from the SGA President who said that we now have 24 senators.  The SGA has recently approved legislation to improve the weight room equipment.  The SGA is also very active in Open House and Homecoming.  The SGA is also implementing a "Newspaper in Education" program, which consists of making issues of the Morning News available to students, faculty, and staff.

Mr. Coleman then stated that the committee heard a report from Athletic Director, Murray Hartzler.  Mr. Hartzler reported that the average GPA for all FMU athletes at the end of Fall 2003 is 2.78, compared to the average GPA for all undergraduates being 2.55.  The men's basketball team is having a great season with their record being 22-2.  They have already won the Northern Division Conference Championship and are ranked 12th in then nation.  If the men's basketball team finishes first in the region, it will get the bid to host the national tournament.  The tournament dates will be March 13 and March 14, with the final game being on March 16.  The women's basketball team is ranked 3rd in the conference with a record of 12-10.  The baseball team is ranked 17th in the nation and the golf team is ranked 8th in the nation.  The softball team is currently undefeated.  The men's tennis team is 3-0, and the women's tennis team is 2-1.  In regard to athletic fundraising, we have received $119,500 out of $167,000 in pledges.  In regard to athletic facilities, the tennis courts are being upgraded and should be ready in a few weeks.  Also, in regard to the track facilities, the decision has been made not to do any upgrades at this time.  The upgrade to the track would cost $300,000.  Because the FMU track program is small, it has been decided that the money would be put to better use in other areas of the athletic department.  Mr. Coleman concluded his report on athletics by thanking the Morning News for giving the University athletic department such good coverage.

Mr. Coleman then stated that the committee hard a report from Dr. Joe Heyward about things that are going on in the student affairs area.  Dr. Heyward reported that there are 57 registered student organizations on campus.  The most active organizations are Baptist Collegiate Ministries, Psychology Club, College Democrats, fraternities, and sororities.  There will be a blood drive in the University Center on February 18.  Homecoming and Spirit Week are February 23-28.  Greek Week will be March 22-26.  Finally, the Ms. FMU pageant will be April 7.

In regard to housing, Mr. Coleman reported that there are 1029 campus residents for the Spring 2004 semester.  In the Fall of 2003, there were 1134 campus residents, which is 100% capacity.

Mr. Coleman then stated that Mr. Darryl Bridges, Assistant Vice President for Student Development, gave a report to the committee.  Mr. Bridges reported that 5 out of 7 fraternities and sororities increased their GPA this past semester.  Mr. Bridges also reported that the SGA has passed legislation to upgrade the student lab computers in the Career Development office.

Mr. Coleman concluded his report by mentioning how exciting it is for the University to be constructing new student housing.

University Development:

Mr. Jimmy Brown reported that the Capital Campaign has signed committments to date of $11.2 million, which is 93% of the goal.  Outstanding verbal committments are $935,000.  The current goal to date is $12.1 million.  There are 26 new donors equaling about $26,000.  Mr. Brown also reported that the Foundation Develoment Group is in the process of completing a Strategic Plan to determine the future course of fund raising activities.

President's Report:

Dr. Carter mentioned the "Walk This Way" program initiated by Dr. Peter King and Dr. Janis McWayne.  He noted how popular this program has been among faculty and staff.  Dr. Carter stated that the operations of The Cottage are going very well.  He also mentioned the steps the University is trying to take to make the nursing program strictly an FMU program rather than a satellite of MUSC.  Dr. Carter also noted what a wonderful impact the non-profit institute is having on the community.  Dr. Carter mentioned the new housing facility and what a bright addition it will be to the campus.  He also stated that we are trying to keep the housing rates commensurate with the overall tuition rates so that they are affordable to the people of the Pee Dee area.  Dr. Carter then introduced Mr. Daniel Dukes, who is the legislative liaison for Francis Marion University and the College of Charleston.  Dr. Carter commended Athletic Director Murray Hartzler for the way he is administering the athletic program.  Dr. Carter noted that Mr. Hartzler is making sure that the athletes excel in the classroom as well as in sports.  Dr. Carter then noted that 30 high school seniors are on campus today for the Physics Institute, and about half of these students are considering attending Francis Marion University.  Dr. Carter stated that Dr. Charlene Wages would be stepping down as Chair of the Faculty as of July 1, 2004.  Dr. Carter commended Dr. Wages for her excellence in serving as Chair of the Faculty.  He stated that she would be recognized at the next Board Meeting.  Dr. Carter then mentioned the Board of Trustees Research Scholar Luncheon immediately after the Board meeting.  This luncheon will honor Dr. John Britton, Dr. Larry McCumber, and Dr.  Benjamin Woods who are the research scholars for this year.

Unfinished Business:

No unfinished business.

New  Business:

No new business.

Executive Session:

No executive session needed.

Mr. Jackson adjourned the meeting at 12:12 pm.

Respectfully Submitted,

Teressa C. Anderson, Secretary 























Last Published: June 1, 2004 1:23 PM
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