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Minutes

May 30, 2003
Minutes

BOARD OF TRUSTEES FOR FRANCIS MARION UNIVERSITY
Francis Marion University, Ervin Dining Hall
President’s Dining Room
Friday, May 30, 2003 – 11:40 am – 12:34 pm

Presiding:
Mr. Robert E. Lee, Chair

Present:
Mr. William W. Coleman, Jr.
Dr. H. Randall Dozier
Mr. William M. Ellen
Mr. L. Franklin Elmore
Mrs. Melissa J. Emery
Ms. Patricia C. Hartung
Mr. Kenneth W. Jackson
Mr. Alex Kiriakides, III
Senator Hugh K. Leatherman, Sr., Member Emeritus
Mr. George C. McIntyre
Mrs. Gail Ness Richardson
Mrs. Carolyn B. Shortt
Mr. W. C. Stanton
Mr. Robert W. Williams, Jr

Others Present:
Mr. Garry L. Ballard, Executive Director of Communications Services
Mrs. Janet R. Braddock, Executive Assistant to the President
Mr. Darryl Bridges, Assistance Vice President for Student
Development
Ms. Julie Bush, Director of Enrollment Management
Dr. Luther F. Carter, President
Dr. Richard N. Chapman, Provost
Mrs. Elizabeth I. Cooper, Director of Community Relations
Ms. Angela Crosland, Reporter, Morning News
Mrs. Kim Davis, Human Resources Assistant – Employment
Mr. Scott Faulkenberry, Executive Director University Development and FMU
Foundation
Mr. Murray Hartzler, Director of Athletics and Men’s and Women’s Soccer Coach
Dr. Joseph E. Heyward, Vice President for Student Affairs
Mr. Todd Hudak, News Editor/Writer
Mr. John J. Kispert, Vice President for Business Affairs
Dr. Kenneth D. Kitts, Associate Provost
Mrs. Kelly Sellers, Director of Alumni Affairs
Dr. Charlene Wages, Chairperson of the Faculty

Minutes:

Mr. Robert Lee called the meeting to order at 11:40 am. He noted for the record that media notification had been made in accordance with requirements of the Freedom of Information Act. Mr. Lee then asked Mrs. Jan Braddock to call the roll. Mr. Lee noted for the record that a quorum is present.

Mr. Lee noted that this would be the last day that he controls the Board of Trustees. Mr. Lee thanked the faculty of the University for instilling in him a love for the University. Mr. Lee also thanked Mr. Chris Yahnis and Mr. Jim Brown for helping him become a member of the Board. He also thanked Senator Hugh Leatherman for the help and advisement that he has given the Board. Mr. Lee also thanked his law firm for supporting him in being a member of the Board. Mr. Lee thanked the Senior Staff for continuing operations, as Dr. Cater would want them, while he is in Columbia. He also thanked Jan Braddock for all of the hard work that she does. Mr. Lee also thanked Mrs. Gail Richardson for her work as Vice-Chair. He also thanked Dr. Carter for caring about the University, the Board, and bringing a new perspective to the University. Mr. Lee thanked his wife for her support in him being a Board member. Lastly, Mr. Lee thanked the Board members and let them know he appreciates each one of them.

Mr. Lee then brought the minutes of the February 7, 2003, Board meeting to the Board for approval. Mr. Ken Jackson made a motion that the minutes be approved. Mr. Frank Elmore seconded the motion. The minutes received unanimous approval by the Board.

Academic Affairs and Shared Governance:

Mrs. Trish Hartung reported that the committee heard a report that the faculty is working very hard and carrying a heavier workload than normal. Even with the extra workload, they are performing at exceptional standards. Mrs. Hartung commended the faculty on their exceptional work. Mrs. Hartung also stated that the committee heard a report from the Faculty Chair, and the faculty senate is working on curricula issues and performance evaluations. She also stated that overall applications are up by 7% from last year. Acceptances of applications are up by 10% from last year. On-line applications continue to increase. Mrs. Hartung reported that there are approximately 2,317 undergraduate students receiving financial aid. This equates to 72% of students receiving financial aid. Mrs. Hartung stated that the Provost reported to the committee that there are a number of exciting projects going on among the faculty. One in particular in the Biological Sciences program is the Bridges to the Baccalaureate program. This program is a partnership with many of the technical colleges in the area to help students at the two-year level learn to do the research required to enter a scientific field. The University is now anticipating a partnership with one of the research universities in South Carolina to form a Bridges to the Doctoral program. Mrs. Hartung also reported that the committee heard from Dr. Jennifer Kunka, who is the Writing Center Director at Francis Marion University. Ms. Hartung noted that Dr. Kunka has really energized the writing lab. The writing lab is a facility where students and faculty can go to receive personalized help or attend workshops to improve writing skills. One of the things that the writing center is working on now is an inter-active web site to get assistance on writing projects through the Internet.

Alumni Affairs Committee:

Mr. W. C. Stanton stated that the Alumni Office has been very busy. Some of the events that have taken place since the last meeting are Homecoming, Arts Alive, Alumni Dinner in the Sumter area, and Alumni Nights. Upcoming events include an alumni function in Washington, D.C. on July 5, 2003. On, June 9, 2003, there will be a Travelers Dinner for those that participated in traveling to the British Isles last March. Mr. Stanton also encouraged all Board members to participate in the Engraved Brick Campaign. Mr. Stanton reported that the South Carolina Association of Alumni Directors would meet on campus September 16, 2003. Membership solicitation packets were mailed on May 16, 2003, and Mr. Stanton also noted that you can join and pay alumni membership dues on on-line. The members of the alumni office will be traveling to Charleston to be trained in using the upgrade of the current software to version 7. For new projects, the alumni office is researching the possibility of publishing a third Alumni Directory. Previous directories were published in 1993 and 1998. The directory will be sold for $75 and will include a CD.

Executive Affairs Committee:

Mr. Lee stated that no action was taken.

Financial Affairs and Responsibility Committee:

Mr. George McIntyre stated that the committee considered Resolution 03-03 Adjustment of University Fees during its meeting. Mr. McIntyre said that the budget reductions, which have been incurred so far this year, equal approximately $1.3 million dollars. In addition, there is an anticipated 9.8% budget reduction for the new year, which would equal $1.4 million dollars. In total, the University will be starting the new year with $2.7 million dollars less than last year. Mr. McIntyre stated that this short fall is the reason that the committee is recommending this resolution to the Board. Mr. McIntyre noted that there seems to be a shifting of state funds away from higher education. Mr. McIntyre also stated that even when this resolution for adjustment is put in effect, the University will still be $400,000 short in revenue. He noted that hopefully enrollment increases will help offset this. Also, Mr. McIntyre emphasized the many financial aid packages such as the Hope Scholarship, Life Scholarship, and the Tuition Payment Plan, which can help our students. Mr. McIntyre stated that Resolution 03-03 was voted on unanimously by the committee. He also stated that he feels that, even with the adjustment, Francis Marion University will continue to be one of the best values in higher education in South Carolina.

He stated that the resolution proposes a 17.5% increase, which is a net total increase for required fees of $378.50. Also, the resolution proposes a 10% increase in meal plan rates, as requested by Sodexho. Mr. McIntyre noted that this would be the first increase since the beginning of Francis Marion University’s contract with Sodexho three years ago. This would increase the 14-meal plan from $925 to $1018, the 19-meal plan from $995 to $1095, and the residence hall fee, which includes the $1046 room rate, from $2041 to $2141. Mr. McIntyre then made a motion that the Board approve resolution 03-03 Adjustment of University Fees. Mr. Elmore seconded the motion. Mr. Lee then stated that Mr. Jim Brown, who is out of town on business and could not be present at the meeting, would like it reflected in the minutes that he approves the adoption of resolution 03-03 Adjustment of Fees. The resolution received unanimous approval by the Board.

Planning and Accreditation Committee:

Mr. Frank Elmore began by noting the exceptional job that Ms. Julie Bush is doing in her position as Director of Enrollment Management, which is reflected in our increase in enrollment this year. Mr. Elmore then asked Dr. Richard Chapman, Provost, to brief the Board on the upcoming re-accreditation. Dr. Chapman noted that SACS has modified re-accreditation requirements and procedures. This new process includes the following:

1) The University will certify its compliance with SACS requirements for accreditation, 2) The certification will be reviewed by an off-site peer group, 3) The University will develop and submit a Quality Enhancement Plan, 4) There will be an on-site peer review, 5) the Commission on Colleges of SACS will act on re-accreditation. Dr. Chapman reported that the certification of compliance is due to SACS in August 2007;

The off-site peer review will take place in November 2007. The Quality Enhancement Plan will be due January 2008. The on-site peer review will be in spring of 2008. Finally, SACS would confirm the re-accreditation in December 2008. Dr. Chapman stated that one of the core requirements that the University must comply with is an institution wide planning process. The University has begun its Strategic Planning Process to comply with this requirement. The School of Business and School of Education have finalized their Strategic Planning Process. The College of Liberal Arts is in the final stages of developing its Strategic Plan.

Student Affairs and Athletics Committee:

Mr. Ken Jackson reported that Ms. Precious Cristwell has begun in the position of Coordinator of Multicultural Affairs. Also, Ashley Pruett has taken the position of Coordinator of Student Affairs. Ms Pruett has conducted a survey of the students to determine what types of programs they would be interested in seeing at Francis Marion. The feedback on this survey is being implemented into the programming for next year. Housing for Fall 2003 is 91% full, of which 39% are male and 61% are female. Mr. Jackson stated that the committee heard an excellent report from the Athletic Director, Mr. Murray Hartzler. Mr. Jackson noted that the FMU golf team won the NCAA Division II championship. He congratulated the players and Coach Jonathan Burnett on this achievement. In addition, there were three All-Americans and four Academic All-Americans on the golf team. The student athletes had an overall GPA higher than the overall undergraduate GPA. The baseball team also had a very successful record of 30-20, were number 14 in the nation, and participated in the NCAA tournament. The softball team had a 36-9 record and was ranked as high as 19th nationally. The men’s tennis team participated in the NCAA tournament and was ranked 14th nationally. Also, the women’s tennis team was ranked 35th. In addition, the athletic department has had a very successful fund raising year. There was a little over $300,000 pledged, of which most has been received. The athletic department has also received what is believed to be its largest single athletic gift of $100,000 from Wayne Huggins, a former FMU baseball player. Mr. Jackson also stated that Deborah Sampson, the women’s soccer player who was injured in a car accident, has returned to classes at Francis Marion.

University Development Committee:

Dr. Randall Dozier stated that he would make the University Development Committee’s report in the absence of Mr. Brown. Dr. Dozier complimented Mr. Faulkenberry on his hard work and the progress that has been made toward reaching the Capital Campaign goal. Dr. Dozier then asked Mr. Faulkenberry to report on the Capital Campaign. Mr. Faulkenberry stated that the Capital Campaign goal is currently at $12 million dollars. Signed commitments to date equal $8.7 million dollars, which is 72% of the campaign goal. There are seven verbal commitments to date equaling approximately $800,000. The total goal to date equals $9.5 million dollars, or 79% of the total goal. There are 44 outstanding requests representing $2.6 million dollars. Mr. Faulkenberry stated that they are continuing to identify top prospects and updating the prospect list. Mr. Faulkenberry stated that the Annual Fund is going well, with the mailing going out about a month ago. The Swamp Fox mailing should begin mid to late August with phone solicitations beginning in September. Mr. Faulkenberry also stated that the Faculty/Alumni House is nearing completion.

President’s Report:

Dr. Carter stated that he knows each Board member is troubled by raising tuition. He said he also knows the pride that each Board member has in making sure that the University remains affordable. Dr. Carter also stated that state funds are now being shifted from higher education to other priorities in the state. He noted that the General Assembly has elected to fund higher education in other ways, such as the Life and Hope Scholarships. He also noted that he is proud of the Board for the role it has played in the last two years in allowing the University to step out and become an institution that not only attracts more state visibility, but much higher regional visibility. He also commended the Provost and the Chair of the Faculty in the role that they have played in recruiting high quality faculty. Dr. Carter stated that he recognizes the personal commitment that each Board member has made to this institution through financial giving. Dr. Carter also recognized Mr. Robert Lee for the exceptional job he has done as Chair of the Board of Trustees. He also noted that Mr. Lee will be honored more formally at the meeting in July.

Unfinished Business:

There was no unfinished business.

New Business:

Mr. Lee brought the schedule of meeting dates for 2003-2004 to the Board for approval. Mr. Jackson made a motion that the schedule be approved. Mrs. Emery seconded the motion. The schedule of meetings for 2003-2004 received unanimous approval by the Board.

Mr. Lee then brought before the Board a recommendation from the Nominating Committee of officers for 2003-2004. The recommendation was as follows: Chair, Mrs. Gail Richardson; Vice-Chair, Mr. Ken Jackson; and Secretary, Mrs. Teresa Anderson. Mr. Robert Williams made a motion to accept the recommendation of the Nominating Committee. Mr. George McIntyre seconded the motion. The recommendation received unanimous approval by the Board.

Mr. Lee then turned the meeting over to Mrs. Gail Richardson. Mrs. Richardson expressed her appreciation of the opportunity to be Chair of the Board. Mrs. Richardson stated that she is enthusiastic about the things that are happening at Francis Marion University. She stated that she looks forward to working with the Board as a team. She encouraged Board members to attend University functions and continue making financial contributions. Mrs. Richardson also encouraged Board members to write or call legislators on issues that will impact the University.

Mrs. Richardson adjourned the meeting at 12:34 pm.

Last Published: April 10, 2004 5:00 PM
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