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Minutes

July 18, 2003
Minutes

BOARD OF TRUSTEES FOR FRANCIS MARION UNIVERSITY
Francis Marion University, Ervin Dining Hall
President’s Dining Room
Friday, July 18, 2003 – 11:45 am – 12:15 pm

Presiding 
Mrs. Gail N. Richardson, Chair

Present
Mrs. Teresa Anderson
Mr. James A. Brown, Jr.
Mr. William W. Coleman, Jr.
Dr. H. Randall Dozier
Mr. William M. Ellen
Mr. L. Franklin Elmore
Mrs. Patricia C. Hartung
Mr. Kenneth W. Jackson
Rep. Thomas G. Keegan, Member Emeritus
Mr. Alex Kiriakides, III
Senator High K. Leatherman, Sr., Member Emeritus
Mr. George C. McIntyre
Mr. W. C. Stanton
Mr. Robert W. Williams, Jr.

Others Present
Mr. Garry L. Ballard, Executive Director of Communications Services
Mrs. Janet R. Braddock, Executive Assistant to the President
Ms. Julie Bush, Director of Enrollment Management
Dr. Fred Carter, President
Dr. Richard Chapman, Provost
Mrs. Elizabeth I. Cooper, Director of Community Relations
Ms. Angela Crosland, Reporter, Morning News
Mrs. Kim Davis, Human Resources Assistant – Employment
Mr. Scott Faulkenberry, Executive Director University Development and FMU Foundation
Dr. Gary W. Hanson, Vice President for Administration
Mr. Murray Hartzler, Director of Athletics and Men’s and Women’s Soccer Coach
Dr. Joseph E. Heyward, Vice President for Student Affairs
Mr. Todd Hudak, News Editor/Writer
Dr. Mike Jordan, Director of Institutional Research
Mr. John J. Kispert, Vice President for Business Affairs
Dr. Kenneth D. Kitts, Associate Provost
Mrs. Kelly Sellers, Director of Alumni Affairs
Dr. Charlene Wages, Chairperson of the Faculty

Minutes

Mrs. Gail Richardson called the meeting to order at 11:45 am. She noted for the record that media notification had been made in accordance with requirements of the Freedom of Information Act. Mrs. Richardson also noted that a quorum is present. Mrs. Richardson then asked Jan Braddock to call the roll. For the record, Mrs. Richardson noted that the following Board members have excused absences: Dr. Knight, Mrs. Shortt, Mrs. Emery, and Mr. Lee. Mrs. Richardson brought the minutes of the May 30, 2003, meeting to the Board for approval. Mr. Robert Williams made a motion that the minutes be approved. Mr. McIntyre seconded the motion. The minutes received unanimous approval by the Board.

Academic Affairs and Shared Governance

Mrs. Trish Hartung reported that the committee met and reviewed the committee charge. The committee added one item to the charge: The assessment, planning, and improvement and program quality of all academic programs; the impact of program review and suggesting improvements on the quality of academic programs resulting from external consulting reviews such as the CHE and other accreditation boards; review and oversight of enrollment data; and the determination of appropriate information that comes before the committee and the applicability of information to the Board. The committee will continue doing this by hearing reports from the Provost, Chair of the Faculty Senate, and Director of Enrollment Management. The committee will continue hearing a special report from a faculty member on a unique project or program in which they are involved. One new thing that will be implemented is that the committee will hear a report periodically from faculty that serve in leadership roles on national accreditation programs.

Alumni Affairs Committee

Mr. W. C. Stanton reported that the Alumni Office has three potential trips coming up, one during Christmas 2003 to New York. The Alumni Affairs Committee has reviewed its charge and made no changes. The committee discussed the Faculty/Alumni House, which will be ready in the near future. The committee has a packet on alumni information that will be handed out at the next meeting.

Executive Affairs Committee

Mrs. Richardson stated that the Executive Affairs Committee did not meet.

Financial Affairs and Responsibility Committee

Mr. George McIntyre stated that the committee reviewed its charge and made no changes. The second item discussed by the committee was the budget summary. The University ended the year with a surplus of $384,000. Mr. McIntyre noted that this is a testimony to Mr. Jay Kispert’s budgeting and the work of the whole Francis Marion University family. Mr. McIntyre then brought to the Board resolution 04-03, Resolution for Budget Approval for fiscal year 2003-2004. This budget shows a shift in revenues from State sources to student fee sources. On the expense side, it basically restores the 9.8% reduction that the University had going into the 2002-2003 fiscal year, in addition to the reduction that occurred in February 2003. The committee approved the resolution and brings it to the Board for approval. Mr. Robert Williams seconded the motion by Mr. McIntyre. Resolution 04-03 received unanimous approval by the Board. Mr. McIntyre then brought to the Board resolution 05-03, Resolution for Appointment of University Directors to the Francis Marion University Real Estate Foundation. This issue has been discussed previously and is being put in process to move toward privatization of University housing, and to assist the University in future real estate acquisitions. Mr. McIntyre stated that he has agreed to serve on the FMU Foundation Real Estate Board along with Mr. Jay Kispert. There will be three appointees from the public, making a total of five people on the FMU Real Estate Foundation Board. Mr. McIntyre then made a motion that this resolution be approved. Mr. Brown seconded the motion. Resolution 05-03 received unanimous approval by the Board. Mr. McIntyre stated that the first meeting of the FMU Foundation Real Estate Board is on July 22, 2003.

Planning and Accreditation Committee

Dr. Randall Dozier stated that he is making the report in Mr. Lee’s absence. Dr. Dozier stated that the committee reviewed its charge, and there were no changes. He also noted that the committee had an open discussion about plans for the academic year. He thanked Dr. Gary Hanson and Dr. Mike Jordan for their preparation of information for the committee.

Student Affairs and Athletics Committee

Mr. W. Coleman reported that the committee reviewed its charge and made no changes. Mr. Coleman noted that the main part of the committee charge is to be an advocate for student support. Mr. Coleman stated that Dr. Joe Heyward reported to the committee that housing is full for Fall 2003 with a waiting list. The University will be assisting students in obtaining housing if they are unable to obtain housing on campus. Mr. Coleman also state that a report was given by Athletic Director Murray Hartzler concerning coach evaluations. Mr. Hartzler gave the following items that are considered in a coach’s evaluation: fund raising; GPA of athletes on his/her team; promotion of their athletic program in the community; community service; coaching and recruiting.

University Development Committee

Mr. Jim Brown reported that the committee reviewed its charge, and no changes were made. Mr. Brown noted that the committee discussed the Capital Campaign. The goal for the Capital Campaign is $12 million dollars. Currently, $9.5 million dollars has been raised. To date, there have been 15,114 gifts given by 9, 997 donors. There are 23 of these gifts in excess of $100,000. Mr. Brown then asked Mr. Scott Faulkenberry to give a report. Mr. Faulkenberry reported that since the last board meeting, $900,000 has been raised. This amount does include Swamp Fox Club and Annual gifts, which is only included at the beginning of every year. There are 40 outstanding solicitation requests representing $2 million dollars. Five new commitments were recently received totaling $580,000. There is a verbal commitment that should be closed soon for $100,000 in stock. There is also a major proposal being discussed with Darla Moore concerning our School of Business. Mr. Dozier appealed to the Board members to assist in fund raising. Mr. Dozier also recognized Murray Hartzler for surpassing his Swamp Fox Club goal of $150,000 by raising $1million.

President Report

Dr. Carter stated that enrollment has again increased by 7%, and he is optimistic that this increase in enrollment will be sustained in the future. He noted that Francis Marion University still offers the least expensive tuition of any University in the state. Dr. Carter stated that he stills feels that there still may be some difficulties ahead with the state budget. Dr. Carter asked Senator Hugh Leatherman for his input, and Senator Leatherman stated that we should not be surprised if there are more budget cuts in the future. He complimented the University and the Board for actions taken concerning the budget this year, especially for having $300,000 in excess funds. Dr. Carter noted that this would help the University to absorb at least a 2% budget cut. Dr. Carter thanked the faculty and staff for their continued dedication. He also acknowledged the appreciation that the staff has expressed for the salary increase that was approved by the Board. Dr. Carter also mentioned that there are changes being proposed for the Nursing program and Natural Sciences programs. There will be more reported on this at the next Board meeting. Dr. Carter also extended to the Board his appreciation of their patience with his work in the Governor’s Office. He also stated that he intends to start keeping hours in the President’s Office on Mondays and Fridays beginning October 1, 2003, and return full-time on December 1, 2003. He extended his appreciation to Dr. Chapman and the other Senior Staff members for their hard work during his absence.

Unfinished Business
No unfinished business.

New Business
No new business.

Executive Session
No executive session needed.

Before adjourning, Mrs. Richardson thanked Senator Leatherman and Representative Keegan for being on the Board and for their great work in the state government. Mrs. Richardson also mentioned that after lunch there will be the dedication of the Ashpy Lowrimore Auditorium and a tour of the Faculty/Alumni House. The meeting was adjourned at 12:15 pm.

Last Published: April 10, 2004 3:35 PM
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