Confirming Purchases: On occasion, it may be necessary to issue a verbal or "confirming" purchase order. To obtain a confirming purchase order, the department head or delegated representative should contact the Purchasing Office.
The following information will be required prior to issuance of a confirming purchase order:
- Amount of purchase
- Reason for confirming purchase
- Requestor's name
Purchase requisitions for confirming purchases will be entered in the purchasing system as a "PBR" (pay by requisition).
Pay By Requisition (PBR): A form of direct payment to a vendor utilizing a completed requisition and corresponding invoice for repairs (less than $2,500.00), memberships, confirming purchases, subscriptions, and personal reimbursements. The Director of Purchasing or his designee may authorize departmental use of this procedure for repairs or supplies on an as needed basis.