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Purchasing Card Program

P-Card Audits

Annually, the Purchasing Office in conjunction with the Accounting Office conducts procurement card audits of individual cardholders using the following criteria

Audit Criteria:

  1. A complete 3-year record of cardholder statements has been retained.
  2. All Cardholder Statements have corresponding receipts, or proof of purchase.
  3. Transactions appear to be for supplies or approved exceptions.
  4. Charges appear to be fair and reasonable.
  5. Transactions appear to be for official University purposes.
  6. Evidence of multiple transactions with a single vendor which evidence splitting purchases.
  7. Monthly Cardholder statements are approved (signed) by Liaison.
  8. Cardholders who are also Liaisons have statements approved by the direct supervisor.

The Purchasing Office asks that cardholders buy through State Contract when available.  Office Supplies and Toner are of particular note and should be bought through State Contract.  Please contact the Purchasing Office for details at 661-1160.

Last Published: May 15, 2014 9:39 AM
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