Important Dates:

Spring 2018

Payment Date: December 11, 2017

Option 3 Date: January 8, 2018

Classes Begin: January 9, 2018

Drop/Add and Late Registration: January 9, 2018- January 12, 2018

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Direct Deposit /Electronic Fund Transfer (EFT)

Effective Spring 2018, FMU will require direct deposit for student account refunds.

Refund Schedules

By registering for classes, a student incurs a legal obligation to pay fees.  A student wishing to withdraw should notify the Registrar’s Office. Refund are computed from the date of official withdrawal from the University.  Certain fees are non-refundable and are so noted in the student catalog.  No refunds are allowed because of irregularity in attendance of classes.  Refund checks are held in the Cashier’s Office for approximately 10 days and are then forwarded to the student’s permanent address.  Refunds for Federal Title IV aid will be pro-rated in accordance with the Higher Education regulations.  Students receiving financial assistance may be required to repay an appropriate amount of the assistance advanced for the semester of withdrawal.

Please see the current student catalog for housing and dining refund policies.

 Spring 2018

For complete withdrawal

100 percent refund (Last Day: January 12, 2018)
90 percent refund (Last Day: January 19, 2018)
50 percent refund (Last Day: February 5, 2018)
25 percent refund (Last Day: March 5, 2018)
No refund (After March 5, 2018)

Spring 2018

For Dropping Below 10 hours

100 percent refund (Last Day: January 12, 2018)

50 percent refund (Last Day: January 22, 2018)

Fall 2017

For Complete Withdrawal

100 percent refund (Last Day: August 25, 2017)
90 percent refund (Last Day: September 1, 2017)
50 percent refund (Last Day: September 19, 2017)
25 percent refund (Last Day: October 19, 2017)
No refund (After October 19, 2017)

Fall 2017

For Dropping Below 10 hours

100 percent refund (Last Day: August 25, 2017)
50 percent refund (Last Day: September 5, 2017)

Payment Options

Pay Fees

Make a payment on your student account.

**You will need your username/student ID# (including the 4 zeros) and your 4-digit password.**

If this is your first time signing on to Swamp Fox Web, your USERID is your FMU ID# (you must include 4 zeros at the beginning…ex. 000011111). and your password is your birth month and day (ex. 0115 if you were born January 15). Once you sign on to Swamp Fox Web, you will be prompted to change your password and you will be notified of your FMU ID#.  If you have forgotten your password, you must contact the Office of the Registrar at 843-661-1175 to determine what steps need to be taken.

How to Confirm Online

Follow these steps:

  • Click below to pay tuition and fees. Log into your student account (Your username is your student ID number, including the four zeros.)
  • Choose the semester you wish to confirm then click go get it.
  • The next screen will show your charges for the selected semester. After reviewing, click Press to Continue
  • If you would like to purchase a parking permit, add money to your FMU ID card, add a meal plan, or other optional fees, you may do so, at this time, by selecting those options.
  • If you do not want to add optional fees, click Press to Continue If paying with a credit card, click the Yes box next to the phrase, “Do you want to pay your balance with a credit card?” Then, click Press to Continue. On the next page, Click Press Here to Pay to finish making your payment.
  • If your balance is zero or a negative number and you want to confirm your schedule, click the Yes box next to the phrase, “Do you want to commit your available financial assistance?” Then, click Press to Continue
  • At the bottom of this screen, there will be confirmation/order number. Please retain that number for your records.

apply financial aid or pay using a credit card

register for orientation if you have not paid the Matriculation fee

traffic tickets, student health charges, housing fines/repairs, library fines/lost book fee, graduation fees, or miscellaneous fines

if you have previously paid matriculation fee

On-Campus Housing Deposit and Application Fee

Physician Assistant Program

Option 3 allows students to extend their Fall 2017 tuition payment from August 7, 2017 to August 14, 2017. Option 3 must be completed on or before August 7, 2017 by 5pm.

After completing the above, you may review your schedule at Swamp Fox for Students and click on Review/Print Schedule. If you have selected option 3, a message will appear on the screen.

Student Account History

Payment Plan

Learn more about your payment plan options.

In order for the application to be approved, please read, print, and complete the entire application (Name, Student ID Number, Student Signature, Phone Number, Payment Plan Option (with completed payment amounts). This is a binding contract between the student and the university. THE STUDENT IS HELD LIABLE FOR ALL INFORMATION ON THE APPLICATION.

Who is Eligible?

A Francis Marion University student whose semester fees are $500.00 or more and has a 2.0 or better cumulative GPA is eligible for the Semester Payment Program. Charges may include general university and housing fees. Optional fees including the FMU Debit Card, car decals, and meal plans cannot be calculated into the payment plan. All previous debts to the University must be paid in order to be eligible. **Fees are subject to change.

How does the Program Work?

Financial assistance that has been applied to the student’s account is subtracted from the total charges for the semester. The payment plan is not available for Summer terms. Payments may be made by mail, phone, or in person at the Cashier’s Office. **Also, your payment plan payments could change if Financial Aid is added or reduced, housing is added or removed, and/or if classes are added or removed. The student is responsible for checking on their account balance with the Cashier’s office or on the student account online (payment plan is adjusted and full payment of change is required.)

****Note: Credit/debit cards will not be automatically charged for your monthly payments.****

What if I miss a Payment?

FULL payments must be received by 5:00 pm on the due date. Payments made after this time will be late and a $15 late charge will be assessed to the student’s account. Monthly Notices are sent only as a reminder to the student’s FMU gmail account. By enrolling in the payment plan, the student accepts responsibility for making timely payments. A student who has a delinquent account will not be able to pre-register for classes, request a transcript, or receive a diploma. If the student has already pre-registered for the next term, he/she may be dropped from these classes. A student who has missed two consecutive payments or has a delinquent account 10 days after the final payment date may be removed from his/her classes. A student who is delinquent with his/her payments may not be eligible to participate in the program for future semesters. The student agrees to pay Francis Marion University or an agency acting on the behalf of the University the fees of any collection agency, which may be up to a maximum of 33.3% of the debt, and all cost and expenses, including reasonable attorney’s fees, incurred in such collection efforts. FINANCIAL AID OR OUTSIDE SCHOLARS DO NOT COUNT AS A PAYMENT.

How do I apply for the Program?

Complete the enrollment form and return it with the proper payment to the Cashier’s Office, Francis Marion University, P.O. Box 100547, Florence, SC 29502 or fax the form to 843-661-1198. Enrollment in the Semester Payment Program will not be complete until the SIGNED enrollment form and the $64.00 non-refundable enrollment fee are received. Payment plan applications will not be accepted via email. Students are required to reapply for the program each semester.
If applicable, use the Payment Plan Calculation sheet to figure out your monthly payments. After you have done so, transfer those figures onto your Payment Plan Enrollment form

Spring Registration

Registration and Drop/Add begins October 25, 2017. Please check with your advisor for your advisory period.

Bills for pre-registered students will be mailed mid-November. Students who register after bills are printed (Mid November), must pick up their bills in the Cashier’s Office.

The payment due date is December 11, 2017 for pre-registered students. Students, who register between November 6 and December 11, must pay/confirm their schedules on or before December 11, 2017. Students who register between December 12, 2017 and January 8, 2018 must pay/confirm their schedules on or before January 8, 2018. Late Registration is January 9-12, 2018 students must pay when they register to avoid cancellation of their schedules and housing room assignments (late fees will apply).

Payment may be made in one of three ways:

  1. Pay and/or confirm your schedule via the web. If you have financial assistance to cover all charges, you need only to apply your aid. If you owe a balance, you may pay with VISA, MasterCard, Discover, or American Express. To do so go to www.fmarion.edu select Accounting then select students and then click Pay Tuition and Fees. The bill/payment must be received on or before the due date (see above) to avoid cancellation of the students schedule and housing room assignment.
  2. Mail in the bottom portion of your bill along with check or money order, to the Cashier’s Office. The bill/payment must be received on or before the due date (see above) to avoid cancellation of the students schedule and housing room assignment. Do not send Cash through the mail.
  3. Walk in the bottom portion of your bill along with your payment to the Cashier’s Office. You may pay with Cash, Check, Money Order, Visa, Mastercard, Discover, or American Express. The bill/payment must be received on or before the due date (see above) to avoid cancellation of the students schedule and housing room assignment.

Checks should be made payable to Francis Marion University. Francis Marion University does not accept post-dated checks.

Outside Scholarship Checks

Outside Scholarship Checks are processed by the Cashier’s Office.

An outside scholarship could be any outside financial assistance given to a student that is not awarded through FMU.  Outside scholarships may include funds from a civic organization or a church.  All outside scholarships must be reported to the Financial Assistance Office before allowed onto the student account.

If an outside scholarship is received by the student with FMU as one of the endorsees, the student must bring the check into the Cashier’s Office to be verified and processed.

If FMU receives the outside scholarship and both the student and FMU are the endorsees, the student will be notified that his/her endorsement is needed to process the scholarship.

FMU has to have the physical check before anything is put onto the student account. FMU does not credit a student account with an outside scholarship from paperwork- the money has to be at FMU and processed through Financial Assistance.

Checks are to be sent to the Francis Marion University address with “Attention Cashier’s Office”.

Perkins Loans

The Federal Perkins Loans is a low interest (currently 5%), long-term loans made to help low income undergraduate students pay for college. If the Financial Assistance Office notifies you that you have been awarded a Perkins Loan, you will be contacted by our Perkins Loan Officer, Ms. April Johnson, to complete your loan documents. It is important for Perkins borrowers to remember to contact Ms. Johnson should they wish to drop below half-time enrollment or transfer to another school.

You may contact Ms. Johnson directly at 843-661-1124 or aljohnson@fmarion.edu. The Perkins Loan Office is located in SAB 111-E (the Payroll Suite).

Education Tax Credits

You may be eligible to claim tax credits and/or deductions for educational expenses incurred for yourself, your spouse, or your dependent children.  In addition, you may benefit from various educational saving plans or accounts.

To learn more about Education Tax credits and Saving options, please click on the following link:

Tax Benefits for Education

(For use when preparing 2016 Tax Returns)

To assist you with the understanding of your 1098T tax statement, we have prepared a list of frequently asked questions (FAQ’s) which can be found below.  Additional information can be found on the IRS website at http://www.irs.gov/pub/irs-pdf/p970.pdf or http://www.irs.gov/pub/irs-pdf/f8863.pdf  or www.irs.gov/newsroom/article/0,,id=205674,00.html.

What is a 1098-T?

In 1997, the Taxpayer Relief Act established two education tax credits and a deduction for student loan interest. These credits are explained in detail in Publication 970 from the IRS.

The 1098-T form is a Tuition Payment Statement that includes information that colleges and universities are required to issue for the purpose of determining a student’s eligibility for education tax credits.

What is reported on a 1098-T statement?

The information reported in Box 2 on the 1098-T statement includes tuition and eligible charges (as defined by the IRS) that were posted to your accounting bill between the dates of January 1st and December 31st.

Box 4 includes adjustments to charges on a prior year’s 1098-T statement that occurred in this tax year.

The information reported in Box 5 on the 1098-T statement includes any financial aid (excluding loans) that was posted to your accounting bill between the dates of January 1st and December 31st, regardless of the semester for which it was awarded.

Box 5 includes adjustments to financial aid on a prior year’s 1098-T statement that occurred in this tax year.

Why is Box 1 blank?

Box 1 is blank because we do not report payments on the 1098-T rather, we report tuition and eligible charges as mentioned above.

What is the deadline for the 1098-T tax forms to be mailed to students?

By federal law, all forms must be postmarked by January 31, 2017.

What makes me eligible to receive a 1098-T?

You are eligible to receive a 1098-T if you incurred charges during the 2016 calendar year that were not reported on the previous year’s 1098-T statement.

If your last semester of enrollment was Spring 2016, you were billed for those charges in December 2015, therefore the Spring 2016 charges were included in Box 2 on the 2015 1098-T statement.

I attended FMU, why isn’t box 8 checked?

You are required to be at least half-time for one term within the calendar year in order to be eligible for the tax credits provided by the IRS.

IMPORTANT NOTE: 

A 1098-T statement in no way suggests that you are eligible for a tax credit.  1098-T statements are for informational purposes only.  Please speak with a tax professional or consult the IRS website for more information about whether or not you qualify for a credit.

If after reviewing these FAQ’s, you still have questions, please don’t hesitate to contact us at accounting@fmarion.edu.

Change Checks/Financial Aid Overage Checks

For inquiries about your change check(s), check your student account.  Once you log into your account, scroll down to the most recent activity.  Once your account shows “Check Issued,” a change check will have been printed for you. Checks are distributed on Fridays.

Please note that this information updates to each student account on Thursday during the fall and spring semesters, and on Wednesdays during the summer semesters.

You will receive an e-mail to your SwampFox e-mail address when your check has been processed.  Verify and/or update your personal information here.

Students must present a valid photo id to pick up change checks.

Check Cashing

Personal and student payroll checks (from Aramark or Follett), presented with a valid picture I.D., can be cashed in the Cashier’s Office. Our office does not cash third-party checks.  The limits for check cashing are as follows:

Personal Checks:

On-campus students:
$50.00 or less

Parent or guardian checks sent to on-campus student or Patriot Place student:
No Limit (Subject to cash availability)

Faculty and Staff
$100.00 or less

Payroll Checks:

FMU student payroll checks, Aramark, or Follet
No Limit (Subject to cash availability)

Direct Deposit

Francis Marion University policy REQUIRES all students to sign up for direct deposit so refunds can be electronically deposited into your checking or savings account with your bank. Electronic deposit will allow you to receive your refunds quickly and safely.

Please fill out the Direct Deposit Authorization Form, attach a voided check, and return both to the Accounting/Cashier’s Office in the Stokes Administration Building, Room 103 or mail to: Francis Marion University, Accounting/Cashier’s Office, P.O. Box 100547, Florence, SC 29502 .

Direct Deposit Authorization Form

Direct Deposit FAQ

Financial Holds

Pre-Registration: A student may not be allowed to register for a subsequent semester until all past due financial obligations are paid.

Transcripts: FMU may not release official transcripts until all past due financial obligations are paid.

Past Due Balance Policy

It is the policy of Francis Marion University that a student will not be allowed to register for a subsequent semester until all past due financial obligations are paid.  The University may not furnish transcripts if a student is delinquent in paying on a student account or student loan obligations.  An account deemed uncollectible by the University may be reported to a credit bureau and referred to a collection agency.

Student Payroll

Payroll checks are distributed in the Cashier’s Office on the following days for 2017-18:

Paydates Weeks Included
July 18 June 24, July 1
August 1 July 8, 15, 22
August 15 July 29
August 29 Aug 5, 12
September 12 Aug 19, 26
September 26 Sept 2, 9
October 10 Sept 16, 23
October 24 Sept. 30, Oct 7
November 7 Oct 14, 21
November 20 Oct. 28, Nov 4,
December 5 Nov 11, 18
December 18 Nov 25, Dec 2
January 16 Dec 9, 16, 23, 30
January 30 Jan 6, 13
February 13 Jan 20, 27
February 27 Feb 3, 10
March 13 Feb 17, 24
March 27 Mar 3, 10
April 10 Mar 17, 24
April 24 Mar 31, Apr 7
May 8 Apr 14, 21
May 22 Apr 28, May 5
June 5 May 12, 19
June 19 May 26, June 2
June 29 June 9, 16

Returned/Dishonored Checks

Persons who have a returned check with the University will receive written notification and will be charged a $30.00 returned check fee.

Returned Checks for Tuition/Fees Payments

Failure to pay the original check amount (of the check written for tuition/fees) and returned check fee within 5 days of written notification will result in withdrawal from all classes.

Returned Checks for Other Payments or Check Cashing

Persons failing to pay the original check amount (of the check written for other payments or for check cashing) and the returned check fee within 10 days of written notification will be submitted to the Florence County Solicitor’s Office Worthless Check Unit.

Returned checks can be paid in the Cashier’s Office.  Anyone who has three or more returned checks loses his/her check writing and check cashing privileges.

Vehicle Registration

Registration is required for every vehicle driven on campus by students, faculty, and staff.  A decal purchased in the Fall is good for one academic year.  You must buy a new decal each Fall.  Students can obtain decals from the Cashier’s Office, room 104, Stokes Administration Building.  A student who has an unregistered vehicle on campus is subject to traffic citations and fines.

Students who are Housing Residents must have a white decal that displays a number and includes the letter “R”.  Residents without the proper decal, displaying an “R,” will be subject to traffic citations and fines if he/she parks in Resident Lots during night and early morning hours.

Commuting students must have a blue decal that displays a number only.  A commuter who parks in a lot for “housing students only” will be subject to citations and fines.

Students who change from resident to commuter status (or vice versa) must exchange their current decal for one that reflects their new status.  In order to obtain a free replacement decal, the old decal (or its pieces) must be returned to the Cashier’s Office.  Failure to make the proper exchange will subject the student to traffic citations and fines.

Parking permits are not transferable from one vehicle to another or from one person to another.  Giving someone else your decal could result in charges on your student account.  If a student changes vehicles during the period that the registration is valid, he/she must bring the decal (or its pieces) to the Cashier’s Office for an exchange.  Failure to properly exchange the decal subjects the student to traffic citations and fines.

Visitors:  Visitors to the campus are not required to purchase permanent decals.  However, visitors are required to park in the spaces marked “Visitor”.  Students, faculty, and staff who park in a visitor space are subject to traffic citations and fines.  Visitors who will be staying as guests in housing must obtain approval to park their vehicles in the areas marked for housing students only.  Approval can be obtained from Housing and Residence Life personnel.

Traffic Ticket Appeals

Any person who believes that his/her vehicle was unjustly ticketed may appeal.  Before completing your appeal, you are encouraged to review the FMU Traffic Regulations relating to your individual rights, and more specifically, the sections which relate to the nature of your citation.

All appeals must be received within fourteen (14) calendar days after issuance of the ticket or the right to appeal is forfeited and the fine will double.

The decision of the Traffic Committee is final.

For more information, and to fill out the appeal form, please visit the Campus Police webpage.