Guidelines for Student Organizations:
FMU Student Organization Resource Guide and Policy Handbook
Student Organization Registration:
Step 1: Each organization must attend a mandatory Student Organization Training held at the start of the Fall semester.
This training prepares organizations for the upcoming school year, in regards to setting up events and fundraisers.
Step 2: Student Organizations must have completed all appropriate parts of the registration form by the end of the fourth week of classes each Fall semester
Portions of the Registration form:
- Fill out the Online Registration Form
- Have a roster of 7 members
- Have executive officers
- Have approved bylaws and constitutions
- Have an on-campus faculty/staff advisor (min:1, max:2)
*Advisor can not be a part of the Dean of Students Office staff*
Failure to attend Student Organization Training or failure to complete the registration process will result in the organization being ineligible to host on campus events for that academic year.
Utilizing the Universities Name
An organization may utilize the university name in its title provided University sponsorship or endorsement is not implied or stated. If used, only the titles Francis Marion University or FMU may be utilized.
The use is limited to the following examples: The Francis Marion University Chapter of (Organization Name) or The (Organization Name) Club of Francis Marion University.
Utilizing University Space and Event Guidelines
Subject to prior reservations, student organizations are eligible to use university facilities for meetings and other functions. Reservation forms may be obtained from the Dean of Students Office. Only elected officers or members designated in writing by the president of the organization are eligible to reserve space for an organization.All meetings and events must be scheduled on the official university calendar, which is maintained in the Office of Business Affairs For more information regarding programming and event guidelines, please visit our Planning Events & Programs, Guidelines, and Responsibilities page.
S Student Organization Responsibility and Conduct
It is the responsibility of each organization to ensure that changes are filed when they occur. Organizations wishing to change their constitutions or effect changes in affiliation must submit these changes to the Dean of Students Office. Each student organization is expected to conduct its activities in such a manner as to reflect credit on the university. Students not in good standing with the University are not eligible for leadership opportunities, some intake & induction procedures, and selected extracurricular activities. Each organization is responsible to the Dean of Students Office for observances of all university rules and regulations. In the case of organization misconduct, a disciplinary action deemed fit by the Dean of Students Office may occur.
The tax-exempt status of the university does not extend to student organizations. To seek tax-exempt status, organizations must follow local, state, and federal guidelines. Under no circumstances are organizations allowed to utilize the university's federal tax identification number.
Financial Support for Student Organizations
Because Francis Marion University does not provide financial support for campus organizations, such organizations are expected to rely upon their own membership to meet budgetary requirements. Should an organization determine that a fundraising project is necessary or desirable, the steps indicated below must be followed:
The project must be approved by the Dean of Students Office.
A description and adequate justification of the project should be included so that a decision can be made concerning its appropriateness as a campus activity.
The Fundraiser Form and Statement Report Statement must be completed and turned into the Dean of Students Office
Student Organizations hosting a dance/party on campus must receive dance/party guidelines from the Dean of Students Office before the function will be approved. Please visit our Planning Events & Programs, Guidelines, and Responsibilities page for additional information.
Francis Marion University prohibits hazing of any student. Respect for the rights, dignity, and integrity of others is essential for the well-being of an academic community. South Carolina law states: It is unlawful for any person to intentionally or recklessly organize, promote, facilitate or engage in acts which cause or have a foreseeable potential for causing physical harm to any person with any student or fraternal organization (see Hazing Policy in Rights and Responsibilities section of your Student Handbook).
Tucker Hipps Transparency Act
In compliance with the Tucker Hipps Transparency Act below is a list of all violations of Francis Marion’s Honor Code by fraternities and sororities registered as student organizations at the university. The act requires a report of actual findings of violations for offenses after December 31, 2012, involving: alcohol, drugs, sexual assault, physical assault, and hazing. The report must also contain: name of the organization, date on which the event occurred or dates on which the citation was issued, the date the investigation was initiated, general incident description, charges, findings, sanctions, and date matter resolved.
The initial investigation into all incidents listed below was to determine if a violation of the Hazing policy had occurred. However, upon further investigation, it was determined that in some cases there were no violations of the hazing policy but other policy violations were evident. Finally, in some cases, an organization may not have been charged with any violations of university policy but held responsible for the creation of discord within the campus climate.
Student organizations are also subject to the Code of Student Conduct and all other university policies and procedures.