BOARD OF TRUSTEES FOR FRANCIS MARION UNIVERSITY

Francis Marion University

The Cottage, Hendrick Room

Thursday, November 16, 2017 – 4:30 pm – 5:00 pm

 

Presiding:

Mr. Kenneth W. Jackson, Chairman

Present:

Mr. Jody Bryson

Mr. William W. Coleman, Jr.

Dr. H. Randall Dozier

Mr. Benjamin I. Duncan, II

Mr. L. Franklin Elmore

Mr. R. Tracy Freeman

Mr. William Edward Gunn

Mrs. Patricia C. Hartung

Mr. Stephen N. Jones

Mr. Floyd L. Keels

Mr. Robert E. Lee

Mr. George C. McIntyre

Mr. Mark S. Moore

Dr. J. Kevin O’Kelly

Others Present:

Dr. J. Mark Blackwell, Vice Chair of the Faculty and Associate Professor of Philosophy and Religious Studies

Mr. Darryl Bridges, Vice President for Development/Executive Director of the Foundation

Dr. L. Fred Carter, President

Mr. Lee Daugherty, Director of Alumni Affairs

Mrs. Kim Davis, Executive Assistant to the President

Dr. Marie DeVincenzo, Associate Professor of Marketing

Mr. Daniel Dukes, Legislative Liaison

Mrs. Joyce Durant, Dean of the Library

Mr. Jonathan P. Edwards, General Counsel

Mr. Larry Falck, Media Production and Web Design Coordinator

Dr. Karen Fries, Secretary of the Faculty and Assistant Professor of Education

Mr. A. Glen Gourley, Chair of the Faculty and Professor of Theatre Arts and Speech – Directing

Mr. Murray G. Hartzler, Director of Athletics

Dr. Christopher M. Kennedy, Associate Provost and Director of Graduate Programs

Dr. Peter King, Provost

Mr. Jay Kispert, Vice President for Business Affairs

Dr. Jennifer Kunka, Associate Provost for Advising and Professor of English

Mr. Matthew J. McColl, Director of Communications

Dr. Tracy Meetze-Holcombe, Dean of the School of Education and Professor of Education

Mr. Tucker Mitchell, Vice President of Communications

Dr. Hari K. Rajagopalan, Dean of the School of Business

Mrs. Teresa J. Ramey, Vice President for Student Affairs and Dean of Students

Ms. Marcedes Smith, Student Government Association President

Dr. Charlene Wages, Vice President for Administration

Dr. Alissa Warters, Associate Provost for Academic Affairs and Enrollment Management

Dr. Ruth Wittmann-Price, Dean of the School of Health Sciences and Professor of Nursing

 

Mr. Jackson called the meeting to order at 4:30 pm, and then he asked Mrs. Davis to call the roll.  He stated for the record that media notification had been made in accordance with the Freedom of Information Act, and that a quorum was present.

Mr. Jackson presented the minutes of the August 3, 2017 meeting to the board for approval.  Dr. Dozier made a motion for the minutes to be approved, and the motion was seconded by Mr. Duncan. The minutes received unanimous approval by the board.

Executive Affairs Committee:

Mr. Jackson reported that the committee met and no action was taken.

Academic Affairs and Accreditation Committee:

Mr. Moore reported the following information that was shared with the committee:

  • Total enrollment for Fall 2017 is 3786, which is slightly down from last year.
  • Newly Enrolled Freshmen enrollment for Fall 2017 is 690, of which 92% of are from South Carolina and 45% are from the Pee Dee Region.
  • There are 221 undergraduates and 68 graduate students scheduled to graduate in December.
  • Perry Wilson, who has served as the Director of Admissions for the past seven years, will be retiring at the end of the year. Ms. Jamee Freeman, from UNC Pembroke, will be starting as the new Director of Admissions at the end of November.
  • Resolution 07-17 for Approving the New Quality Enhancement Program (QEP) at Francis Marion University required by SACSCOC for reaffirmation of accreditation in 2018 was presented to the board, which comes from the committee with unanimous approval. The new Quality Enhancement Program is called Professional Experience and Knowledge (PEAK), which focuses on professionalism and career skills to prepare students for the job market.  Moore made a motion for the resolution to be approved, and Mr. Coleman seconded the motion.  The resolution received unanimous approval by the board.
  • Resolution 06-17 for Approving the Bachelor of Science in Healthcare Informatics at Francis Marion University was presented to the board, which comes from the committee with unanimous approval. Moore made a motion for the resolution to be approved, and Mr. Freeman seconded the motion.  The resolution received unanimous approval by the board.

Mr. Moore concluded his report.

Development and Alumni Committee: 

Mr. Coleman shared the following report with the board:

Development:

  • An endowed scholarship has been established in memory of Brian Kelly, the CEO of Pee Dee Electric Cooperative who passed away in April of this year.  $55,000 has been raised for this scholarship so far, with a promise of additional contributions to come.
  • The FMU Education Foundation has three newly elected members:
    1. Jeff Helton
    2. Carl Humphries
    3. Councilwoman Teresa Myers Ervin
  • The Performing Arts Center has many great shows scheduled for the 2017-2018 academic year, and the PAC staff is working hard to finalize additional shows.  One of the highlighted concerts is “An Intimate Evening of Songs and Stories with Graham Nash” scheduled for March 3.

Alumni:

  • Mr. Lee Daugherty, a 1989 graduate of FMU, joined the staff as the new Director of Alumni Affairs in September.

Mr. Coleman concluded his report. 

Financial Affairs and Facilities Committee: 

Mr. Jones shared the following information from the committee meeting:

Audit Report:

  • The University’s 2016-17 audit is complete, and all conditions set forth by the Comptroller General’s Office have been satisfied.
  • An unqualified opinion was issued by the auditor, which is the best opinion that the University can receive.
  • The Governmental Accounting Standards Board did not implement any major standard changes this year, and no instances of noncompliance with accounting standards were noted by the auditor.
  • Federal grants were audited in accordance with federal regulations, and the auditor issued a separate opinion as required under current guidelines.  No deficiencies were reported, and the auditor’s opinion confirmed that the university is in compliance with the various requirements of the federal grants.

Budget Summary Report:

  • Summer II revenue collection is completed with the total equaling $817,000.
  • 97.3% of Fall revenue has been received, totaling $18.1 million.
  • Total Operating Revenue received to date equals $19.8 million.
  • All appropriations for 2016-2017 have been received, totaling $16.3 million.  In addition, the PEBA retirement credit has been received as an expense credit on the university’s first quarter retirement contribution statement.
  • Auxiliary and Designated Revenues received thus far include student fee collections and Fall 2017 Dining Services and Patriot Bookstore contractual revenue.
  • Capital and Debt Funds received are associated with interest earnings on capital project funds held by the university.
  • The budgeted amount for Total Revenues is $87.7 million, of which $52.3 million has been received.
  • As of October 31, general funds were 28% expended, which is in line with projected expenditures of 33%.
  • Current employee headcount is 502, and the FTE is 448.81.  The four-year change is 15 for headcount and 11.51 for FTE.
  • There has been no change in financial aid estimates since the August meeting.  The current estimate for financial aid is $53,328,555 for 2017-2018. The percentage of students receiving financial aid remains at approximately 87%.

Mr. Jones concluded his report.

Student Affairs and Athletics Committee: 

Mr. Bryson presented the following information reported to the committee:

Student Affairs:

  • New Freshman Move-In took place on August 19.
  • Welcome Week activities were held August 19 – 25.
  • Award-winning filmmaker, Jesus Nabot, spoke at the Hispanic Heritage Month Program on September 27.
  • The Leadership FMU Recognition Ceremony will be held on November 20 at 5:30. There are twenty participants that will complete the program this semester.
  • A Student Leadership Conference was held on October 21.
  • Civility and Unity Week events took place November 6 – 9.
  • SGA Senate elections were held in October, during which seven new senators were elected.
  • SGA Week was held November 13 – 16 and included activities such as a meet and greet, a great debate, a think tank, and promotion of the Men’s Basketball Game on November 16.
  • Homecoming is scheduled for February 10, and activities being planned are the Patriot Experience event, a bonfire, and a homecoming parade.
  • Martin Luther King Day activities are being planned for January 11.

Athletics:

  •  The university’s new contract with Adidas has been very positive and is currently valued at $35,275.
  • A significant in-kind contribution has been received from Pro-Motion Rehab which includes free testing for flexibility, strength, and range of motion.  The services are worth $85 per athlete and will have a total value of $12,665 by the end of the semester.
  • Twenty-three student athletes received 2017 Division II ADA Academic Achievement Awards.
  • This semester, fifteen student athletes were named to their respective sport’s Peach Belt Conference All-American Team.  To qualify, a student athlete must participate in at least half of his/her team’s events and be either a starter or significant contributor, achieve a 3.30 cumulative GPA (on a 4.0 scale), and successfully complete at least one full academic year.

Mr. Bryson concluded his report. 

President’s Report: 

Dr. Carter made the following comments during his report:

  • The university’s fiscal health is superb, primarily for two reasons:
    1.  Our Board of Trustees made the decision many years ago that the university would not borrow money to build buildings.  Before construction on a new building begins, the funds are secured through private fundraising, matching funds, and state appropriations.
    2. Academic Deans, Chairs, and Vice Presidents do a good job of managing their respective budgets.
  • The new Bachelor of Science in Healthcare Informatics will be a very popular degree for students who have an interest in data management and healthcare.
  • The Doctorate in Nursing Practice, which is the university’s first doctoral program, will begin in January 2018.  It is expected that the first class will have approximately fifteen students.
  • Marcedes Smith, the new Student Government Association President, is exercising very positive leadership on the association..  She is also the first SGA President who serves as a McNair Scholar.  The SGA have a number of initiatives underway, including the following:     1.  Improving the Quality of Dining Services
    2.  Better Hours of Operation for The Grille
    3.  Reviewing and Revising the Honor Code
    4.  Planning a spring SGA trip to New York
  • Homecoming is scheduled for February 10, with the traditional parade beginning at noon.
  • Preparations for the new Speech Therapy Program are going well.  The department is in the process of hiring faculty, purchasing equipment, and sound proofing rooms in the Health Sciences Building.  The final accreditation visit for this program will take place in April 2018.  It is expected that approximately twenty students will be enrolled when the program begins in August 2018.
  • The faculty of the Physics, Astronomy, and Engineering Department are in the process of completing a feasibility study for a Mechanical Engineering Degree.  Assuming the study is positive, a proposal to offer a Bachelor of Science in Mechanical Engineering will be considered by the faculty and then the board.

Unfinished Business:

None

New Business:

Mr. Jackson recognized Mr. McIntyre, Nominating Committee Chairman, to give a report from the committee.  Then on behalf of the Nominating Committee, Mr. McIntyre presented the following slate of officers and proposed amendments to the by-laws to the board for consideration:

  • Slate of Officers for 2018-2019

Chairman:  Mr. Robert Lee
Vice-Chairman:  Dr. Randall Dozier
Secretary:  Mr. Floyd Keels

  • Proposed Amendments to the By-laws:Amend Section 4 of the by-laws as indicated below:

4.    Officers of the Board

The officers of the Board of Trustees shall consist of the Chair, the Vice Chair and the Secretary. Election of officers in
2018
shall be held at the quarterly fall winter meeting annually. After 2018, officer elections will be held at the spring
meeting
. New officers will assume office at the quarterly spring meeting on July 1st subsequent to the election. Each
officer is elected for two three years or until a successor is elected or qualified. In the event of a vacancy in the Chair’s
position, the Vice Chair will succeed to the position for the remainder of the term. All other vacancies in any office may be
filled at any meeting. A chair may not serve consecutive three-year terms. The other officers may serve multiple terms.

The list of officers and proposed by-law amendments will be voted on by the board at the meeting on March 1, 2018.

Executive Session

Not needed

Mr. Jackson adjourned the meeting at 5:00 pm.

 

Respectfully Submitted,

William Edward Gunn

Secretary